Provision of Motor Vehicle Lease and Rental Services

Concepts

• financial leasing
• provision of motor vehicle lease and rental services
• motor vehicles
• single provider of lease
• short term hire motor vehicles
• chosen vehicle provider
• provision of motor vehicle lease
• required answer
• excellent supporting evidence
• time limit

Location

East Yorkshire and Northern Lincolnshire:

Description

This notice has been produced to establish an invitation to tender (ITT) for Provision of Motor Vehicle Lease and Rental Services.

Total Quantity or Scope

EMR are looking to appoint a single provider of lease & short term hire motor vehicles (commercial and passenger car) across the business. The chosen vehicle provider will also manage all communications relating to the fleet, including but not limited to the following services: Fuel card ordering Accident reporting Servicing/ MOT reminders. Fines administration. It is envisaged that the contract duration will be up to a maximum of 3 years. Additional information: Interested parties should contact the named person by email at Section I.1 to register interest and request the Prequalification Questionnaire which shall be required to be completed by the time limit for receipt of expressions of interest at Section IV.2.2 Scoring Matrix The PQQ scoring will be as follows:- SCORE GIVEN - QUALITATIVE GUIDANCE - SHORT GUIDANCE 0 - Question not answered or answer is irrelevant. - Not answered/irrelevant. 1- Weak : Insufficient information to enable evaluation or contains major shortcomings or errors to make it non-complaint. - Worst in class/errors in submission. 2 - Below Satisfactory : partially complaint answer but with obvious deficiencies. Brief or incomplete answers with little or no supporting detail or wholly generic answer. - Below industry standard. 3 - Satisfactory : Answer meets the minimum requirements but lack convincing supporting detail to give confidence that they will meet requirements. Some attempt to provide relevant answers not generic. - In line with industry standard. 4 - Good : Thorough response with relevant supporting detail and evidence to give confidence that the requirements will be met. Tailored answers. - Above industry standard. 5 - Excellent : Comprehensive and well-structured response with excellent supporting evidence. Wholly bespoke for the protect and demonstrates exceptional understanding of the requirements. - Market leading. SCORING PROCESS Where Yes is the required answer: YES = PASS NO = FAIL EMR will assess additional information provided by the interested parties who select NO, but have additional information to justify their selection. Where NO is the required answer NO = PASS YES = FAIL EMR will assess additional information provided by the interested parties who select YES, but have additional information to justify their selection.

CPV Codes

• 66114000 - Financial leasing services
• 34100000 - Motor vehicles

Indicators

• Variant bids may be considered.
• This is a one-off contract (no recurrence)
• Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** To register your interest in this notice you should submit an expression of interest to the contract details shown within this notice and request a copy of the PQQ which is to be submitted by the date shown in IV.2.2. The Utilities Contracts Regulations 2016 ("Regulations") do not in accordance with their terms apply to this procurement. Neither the issue of this Invitation to Negotiate (as amended by East Midlands Railway and notified to Bidders from time to time) (the ITN) nor the selection of any Bidder, nor any other document, contact or conduct in connection with this ITN constitutes any acceptance by East Midlands Railway that the Regulations apply to the Project covered by this ITN or an agreement by East Midlands Railway to abide by those Regulations. The procurement process as described in this document (the ITN Process) and any subsequent contract awarded will be subject to English law and the exclusive jurisdiction of the English courts. By participating in the ITN Process a Bidder agrees to be bound by the above conditions and limitations. This Important Notice must be read in conjunction with all instructions to Bidders contained within this document. Bidder means each legal entity issued with an ITN and invited to participate in this ITN Process.