Printing of Election and Electoral Registration Materials

Concepts

• bespoke printed matter
• dorchester
• printing services
• printing of election
• electoral forms
• electoral registration materials
• large print ballot papers
• full print
• annual electoral registration canvass
• ongoing electoral registration work

Location

Dorset and Somerset:

Description

Printing services are required to meet the needs of the Council in respect of (1) its delivery of all elections, (2) the Annual Electoral Registration Canvass and ongoing electoral registration work.

Total Quantity or Scope

The Council intends to establish an agreement for a period of up to 4 years (2 years plus a further optional 2 years) for election and electoral registration printing materials as follows: • Ballot papers and Corresponding Numbers Lists (CNLs) • Postal vote ballot packs • Poll cards • Large print ballot papers • Grass skirts • Canvass Forms and Canvass Communication “A”s (CCAs) • Invitations to Register (ITRs) • Household Notification Letters (HNLs) • Annual Postal Vote Personal Identifier (PI) Refresh letters This shall include, but is not limited to, providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms. Additionally the Contractor is required to arrange the provision of an automated response management service in respect of the annual canvass.

Renewal Options

The contract will be awarded for a period of up to four years (initial period of 2 years (24 months) plus an optional extension period of a further 2 years (24 months).

CPV Codes

• 22458000 - Bespoke printed matter
• 22821000 - Electoral forms
• 79824000 - Printing and distribution services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

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