The University of Edinburgh - Bumstead and Greenwood HVAC Services and Maintenance

Concepts

• edinburgh
• university of edinburgh
• mechanical installations
• university estates
• greenwood hvac services
• service contract
• university of edinburgh wishes
• greenwood hvac services and maintenance
• mechanical services
• university estates team

Location

The University of Edinburgh campus

Description

The University of Edinburgh wishes to appoint a single supplier to support the University Estates team with the Service and Maintenance of defined mechanical services within both buildings, including a programme of air filter exchanges for all the air handling supply and extract systems within the two buildings, including the provision of the safe disposal of the used air filters, so keeping these services in a good and safe working order - The project will deliver the service contract to inspect, service and maintain specific mechanical building services within the Bumstead and Greenwood Buildings’ avian facilities in line with Home Office requirements - Strategic Supplier Partnership - Compliance with Public Procurement regulations - Develop a partnership approach with Supply chain with Estates Project management throughout the contract. - Further enforce the University of Edinburgh’s reputation and global ranking. - Contract and Supplier Management with agreed service levels. - Compliance with Reported Key Performance Indicators The proposed contract period is an initial 2 year contract with an option to extend for a further 1 year + 1 year to 2024.

Total Quantity or Scope

The University of Edinburgh wishes to appoint a single supplier to support the University Estates team with the Service and Maintenance of defined mechanical building services within two avian research buildings, including the provision of air filters serving the supply and extract ventilation systems, so keeping these services in a good and safe working order. The project will deliver the service contract to inspect, service and maintain specific mechanical building services within the Bumstead and Greenwood Buildings’ avian facilities in line with Home Office requirements. All service and maintenance tasks shall be in line with the requirements of the relevant SFG 20 task schedules and the manufacturer’s recommendations. Within both buildings, the birds are kept in a specific pathogen free (SPF) status allowing research into their susceptibility and resistance to avian pathogens. The buildings are equipped with various air filtration media to assist in the control measures required to operate such as facility. The successful Contractor must be familiar with the HSE ‘Respiratory hazards of poultry dust - Statement of evidence’ and ‘Controlling exposure to poultry dust: Guidance for employers – ais39’ documentation to inform their particular risk assessments and working method statements. Other services that shall be serviced and maintained under this contract are: - General air handling and ventilation systems - LTHW heating systems including plate heat exchangers - Chilled Water systems - DX cooling integral to air handling system - Ultra-violet water sterilisers - Water storage tanks, hot water calorifiers and domestic water distribution systems (excluding L8 checks) - Smoke control installation - Plant room cleanliness The contract shall also have provision for the Contractor to undertake instructed reactive, repair and replacement tasks relating to the maintained systems.

Award Detail

Award Criteria

CPV Codes

• 50712000 - Repair and maintenance services of mechanical building installations
• 71315410 - Inspection of ventilation system
• 45331000 - Heating, ventilation and air-conditioning installation work

Indicators

• Award on basis of price and quality.

Other Information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 NOTE: Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any relevant obligations, suppliers should note that this includes obligations for certain organisations under: -the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted), -the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&fro...) - the Equality Act 2010, in regards to the protected characteristics of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation (available at https://www.legislation.gov.uk/ukpga/2010/15/contents) -the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is grounds for mandatory exclusion or termination at any procurement or contract stage At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36,000,000 GBP or over. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 16519. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Alternative Community Benefits will be achieved through this contract Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The University intends to work in partnership with the Qualified Bidder(s) to identify robust, relevant and proportionate community benefits, which are intended to improve the economic, social or environmental wellbeing of Edinburgh city, the region and beyond. Such community benefits will need to support the vision and mission of the University of Edinburgh. The vision and mission of the University of Edinburgh can be found under the following link: http://www.ed.ac.uk/governance-strategic-planning/strategic-planning/strategic-p.... Accordingly, community benefits will take the form of contractual performance requirements in addition to the main purpose of the contract. Details will be included within the ITT documentation and bidders will be asked at ESPD stage (for information only) of previous examples (SC Ref:675629)