Soft Facilities Management Services

Concepts

• facilities management
• soft facilities management
• glasgow
• soft facilities management services
• buildings management
• services include cleaning & janitorial, catering and security and associated services
• single service provider
• relevant management information
• provision of soft facilities management
• range of services

Location

Scotland:

Description

Soft Facilities Management (FM) Services covering the operational estate across Scotland. The services include Cleaning & Janitorial, Catering and Security and associated services such as Deep cleans, Waste, Linen, Lifeguard and Mailroom Resources. The Authority intends to award a contract to a single service provider for the provision of Soft Facilities Management (FM) Services. The maximum contract duration is 5 years (initial duration 3 years with the option to extend for two further 12 month periods.

Total Quantity or Scope

The Authority have a requirement to procure a Provider for Soft Facilities Management (FM) Services covering the operational estate across Scotland. … The Authority intends to award a contract to a single service provider for the provision of Soft Facilities Management (FM) services. The service will include Soft FM services and related services. The maximum contract duration is 5 years (initial duration 3 years with the option to extend for a period of two 12 month periods). The Estimated total value of the Contract is approximately 75.5 million GBP. There will be a need over the contract term to allow the Scottish Police Authority to remove, amend or change the buildings and structures of their estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the public sector), amend scope and/or range of services and to vary the contract accordingly including the overall estimated value of the contract. The Contractor will also provide and administer a national helpdesk and an appropriate CAFM system to provide relevant Management Information such as real time help desk statistics, KPI monitoring and auditing. NEC4 terms, including a main option, W option, secondary options, Y options and supplemented by Scottish Police Authority Z Clauses will apply to this contract. The procurement process will seek to maximise the social, economic and environmental benefits that the contract has the potential to deliver. We will be expecting tenderers to demonstrate how they will maximise social value in the delivery of the services. It is anticipated that TUPE will apply. Further information on the scope of services can be found in the Soft FM ITP Information and Instructions for Candidates Document. Additional information: Candidates should read and refer to the Soft FM ITP Information and Instructions for Candidates Document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal Options

The initial contract period will be 36 months with the option to extend for a period of two 12 month periods at the discretion of the authority.

Award Criteria

CPV Codes

• 79993000 - Building and facilities management services
• 79993100 - Facilities management services
• 55510000 - Canteen services
• 72253000 - Helpdesk and support services
• 90500000 - Refuse and waste related services
• 90910000 - Cleaning services
• 98311100 - Laundry-management services
• 98311200 - Laundry-operation services
• 42933000 - Vending machines
• 42933100 - Sanitary vending machines
• 71317200 - Health and safety services
• 90700000 - Environmental services
• 92610000 - Sports facilities operation services

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Candidates must refer to the SOFT FM ITP Information and Instructions for Candidates document concerning Section D, Quality Assurance Schemes and Environmental Standards selection criteria. SPD (Scotland) Selection Criteria Section, Part IV Section D. 4D.1, 4D.1.1, 4D.1.2, 4D.2, 4D.2.1 and 4D.2.2 See PROC-21-1040 Contract Notice for Assessment of Employment Status; Equality and Diversity; Subcontractor, Living Wage and Data Protection Act 2018 and the GDPR detail and TUPE. Declaration of Non-Involvement in Serious Organised Crime & Security Aspects -must complete and sign both forms and for sub-contractors. Vetting- Personnel assigned to the supply of the services shall be vetted to NPPV2 and 3. Please note TUPE may apply. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 20198. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 . The Candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). The Candidate must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001/ISO45001 (or equivalent) which covers the activities required for delivery of the Contract or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. The Candidate must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. Data Protection Tenderers must be aware of their obligations under the Data Protection Act 2018 and the GDPR as set out in the Contract. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 20198. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: The Authority aims to maximise the social, economic and environmental benefits from its procurement (known as ‘Community Benefits’) by incorporating Community Benefit clauses within its contracts. These benefits are delivered by suppliers in addition to meeting the core requirements of the contract. As part of the soft facilities management contract, the successful bidder will also be expected to deliver over the term of the contract the following minimum community benefits. Types of community benefits which the Authority would like to include within this contract may include, but are not limited: - Targeted recruitment and training (providing employment and training opportunities/Apprenticeships) - SME and social enterprise development - Community engagement (SC Ref:675960)