TENDER FOR THE SUPPLY OF COMMERCIAL VEHICLE SERVICING REPAIRS AND MAINTENANCE 2022 - 2025

Concepts

• vehicles and equipment
• basingstoke
• deane borough council
• vehicle servicing
• general maintenance of the council
• motor vehicles
• hgv vehicles
• repair of its fleet
• supply of commercial vehicle servicing repairs
• courtesy replacement vehicles

Location

Hampshire and Isle of Wight:

Description

Basingstoke and Deane Borough Council ('the Council') is looking to appoint a garage to provide vehicle servicing and MOT tests, together with the maintenance and repair of its fleet of 64 vehicles; this includes 6 LGV/HGV vehicles which come under the O Licence category. The requirement is for regular appointments for MOT tests, servicing and inspections together with emergency / ad-hoc work including recovery of vehicles should the need arise. The main objective of the contract is to ensure the efficient and timely servicing, MOT testing, repairs and general maintenance of the council's fleet to minimise the time vehicles are off road and to ensure vehicles meet current safety requirements.

Total Quantity or Scope

The council is looking to appoint a garage to provide vehicle servicing and MOT tests together with the maintenance of its fleet vehicles. The requirement is for regular appointments for MOT tests, servicing and intermediate servicing together with emergency and ad-hoc work including recovery of vehicles should the need arise. The council has a separate contract for repair and replacement tyres for the vehicles. If the appointed garage believes a vehicle requires repair or replacement of tyres, this should be brought to the attention of the Appointed Council Officer who will arrange repair. Warranty work should be carried out by the original manufacturer only and all vehicles covered by the manufacturer's warranty must be fitted with genuine parts . The contract will be for a period of three years with an optional extension of a maximum of two years. Where possible the council would like the garage to provide courtesy replacement vehicles on a like-for-like basis for a vehicle that is off the road due to servicing, an MOT test, emergency or ad-hoc work for the duration of the work. The courtesy replacement vehicle must operate in all respects in a similar manner to the vehicle being replaced, including load capacity, type and vehicle size. The council realise that this may not be possible for all specialist HGV's and the garage should state which vehicles they can offer on a like-for-like basis in their tender. If a courtesy replacement vehicle is available insurance will be provided by the council for the duration of the use. The average annual mileage of vehicles will be approximately 6,000 - 8,000. However, some vehicles that are used for rural sites will cover approximately 12,000 miles per annum. Standard working hours for the vehicles are 6:00am - 6:00pm Monday to Friday and this period will be deemed as standard working hours for the purposes of this contract. Outside these hours, weekends and bank holidays will be classed as outside of normal working hours. The council's requirements are divided into three categories, described in this specification as Part A and Part B and Part C. Part A involves the servicing, safety checks and MOT testing. Part B involves ad-hoc repairs. Part C involves breakdown cover requirements.

Renewal Options

The contract will be subject to an optional extension of 2 x 12 months, subject to both parties agreement. Following this is will be re-tendered.

CPV Codes

• 50110000 - Repair and maintenance services of motor vehicles and associated equipment
• 50112000 - Repair and maintenance services of cars
• 50114000 - Repair and maintenance services of trucks

Indicators

• Variant bids may be considered.
• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.

Other Information

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