Grounds Maintenance Services Contract (ERP - 2122 -201)

Concepts

• maintenance services contract
• wembley
• agriculture, fishing and forestry
• london borough of brent
• grounds maintenance service
• core services
• provision of its grounds maintenance services contract
• comprehensive grounds maintenance service
• basic maintenance of trees
• provision of a grounds maintenance service

Location

Description

The London Borough of Brent (the Authority) invites Expressions of Interest from suitably qualified and experienced organisations for the provision of its Grounds Maintenance Services Contract (the Contract) in the form of a completed Supplier Questionnaire. In addition to the core services, which form the minimum level of service expected set out in the Specification, there are a small number of functions which are included as provisional services in the scope of the Contract, which are set out in the Contract documents. Information and clarification is also included in the ISIT on those areas of the Specification which will be subject to any negotiation as part of the CPN process The contract is for an initial 8 year period (1 April 2023 to 30 March 2031) with an option to extend for such period or periods up to a further 8 years by mutual agreement and subject to performance” .

Total Quantity or Scope

A comprehensive grounds maintenance service to deliver agreed standards in all the Borough’s parks, open spaces and green space on Brent Housing Management estates, while maximising opportunities for biodiversity and climate resilient planting; This comprehensive Service will include various types of grass management, including meadow management in Parks and some Highways Verges and Roundabouts, shrub bed management, water course and pond maintenance, weed removal, hedge cutting and bulb planting; The Services are to be provided on a Neighbourhood basis; allowing for all areas of work across all streams, to be provided with the benefit of local knowledge and experience; The provision of a Grounds Maintenance Service for all grass verges and shrub beds on public highways and roundabouts; Maintenance of communal pathways and perimeter hedges in all allotment sites; Basic maintenance of trees within parks, open spaces, allotments and BHM land; including epicormic growth removal, overhanging branch removal and fallen branch clearing, but not including crown reduction, pruning or large-scale removal of trees; Sports pitch management and maintenance service that meets the needs of users and the applicable standards set by the relevant sport governing bodies; Management of hard surfaces across all agreed areas, to include removal of weeds, algae and moss; Litter picking, including the removal of dog waste and needles, on all green spaces specified and bin emptying services in parks and open spaces and Churchyards; Identification of fly-tipped waste in parks and open spaces to allow for clearance by the Street Cleansing Contractor; Emergency tree works in parks as result of storm damage, such as making safe any areas surrounding a storm damaged tree or removing a dangerously overhanging branch; Mowing of grass, litter picking, hedge trimming, basic tree maintenance works and strimming around gravestones and memorials in three Churchyards; Recycling of all green waste to provide compost and soil improver that can be used at any locations within this Contract; Transportation of all green waste from parks and open spaces, Brent Housing Management green spaces and highways verges, as well as all litter to Authority Delivery Sites or other agreed disposal sites - if recycling of garden waste at the main depot or other location is not available. Transportation of all litter, recyclables and general waste from parks and open spaces, Brent Housing Management green spaces and highways verges, to Authority Delivery Sites; Provision and management of a Management Information System (MIS) including monitoring and reporting of Service performance information at intervals specified in the Contract; Timely and accurate monitoring and reporting of Performance Standard Failures and Performance Deductions in accordance with the Performance Management Framework; Other services including: a. Supporting the Authority with Customer care and satisfaction; b. Prompt provision of information to allow the Authority to address Service requests and complaints; and c. Utilisation and management of the Depots. Provision of all other Services in the Specification, including any provision of plant (equipment and specialist vehicles) and Variation agreed during the Services Period, in accordance with the Contract. Additional information: The estimated value of the contract is circa. £43m in nominal terms including indexation over 16 years (i.e. the length of the main term plus the maximum length of any extensions).

Renewal Options

Option to extend for such period or periods up to a further 8 years by mutual agreement and subject to performance.

CPV Codes

• 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
• 44510000 - Tools
• 71400000 - Urban planning and landscape architectural services
• 77300000 - Horticultural services
• 77310000 - Planting and maintenance services of green areas
• 77314000 - Grounds maintenance services
• 77314100 - Grassing services
• 90511300 - Litter collection services
• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Contracting Authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those regulations. The Contracting Authority reserves the right not to proceed or not to award a contract for the whole or any part of the proposed procurement. The Contracting Authority will not be liable for any costs incurred by those expressing an interest, participating in negotiation or tendering for this contract.