Administration of the Civil Service Pension Scheme (CSPS) and Royal Mail Statutory Pension Scheme (RMSPS) administration services

A Tender Notice
by THE CABINET OFFICE (REFERRED TO AS “THE AUTHORITY”)

Source
Find a Tender
Type
Contract (Services)
Duration
12 year
Value
£310M
Sector
BUSINESS
Published
07 Feb 2022
Delivery
To 27 May 2036 (est.)
Deadline
07 Mar 2022 12:00

Concepts

Location

United Kingdom:

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

The procurement will comprise 2 lots, each of which will be awarded as a separate contract. Details of the lots are as follows: Lot 1:Procurement for the provision of pension administration for the Civil Service Pension Scheme (“CSPS”) The CSPS Pension Scheme is managed by the Authority. The current contract expires on 31/12/2023. The CSPS is the 3rd largest UK occupational pension scheme with approximately 1.6 million members and 300+ employers. The Authority aims to transform the administration of the CSPS, aspiring to become the UK’s best administered and managed public-sector pension scheme. We are seeking a supplier who shares our vision, and will work in partnership to deliver a service that puts member experience at its heart, whilst also transforming the service for both members and employers. Suppliers must demonstrate a commitment to and track record for delivering incremental and continuous improvement. The Authority is therefore looking for proposals to respond to this significant pension administration services opportunity. This Lot is solely for the administration services of the CSPS and associated schemes as referred to in para II.2.4 below. The successful bidder will be expected to work with the Authority in its role as scheme manager, as well as with all current and potential employers (of whom there are currently around 350) covered by the scheme. Website: www.civilservicepensionscheme.org.uk Lot 2 Procurement for the provision of pension administration for the Royal Mail Statutory Pensions Scheme (“RMSPS”) The RMSPS Pension Scheme is managed by the Authority. The current contract expires on 31/09/2024. The authority wants to ensure the members get the excellent service that they rightly expect. Above all we want to ensure that the right people get the right benefits at the right time and at the right cost to the taxpayer. This procurement is solely for the pension administration services to the RMSPS. The successful pension administrator will be expected to work with Royal Mail Pension Plan's ("RMPP") pension administrator, Royal Mail Group Limited ("RMG"), with regard to those members who are beneficiaries in both RMSPS and RMPP. RMSPS is currently the 6th largest public sector pension scheme in the United Kingdom, with approximately 365,000 members. The scheme has no active members so there are no accruing costs or contributions. Website: www.royalmailsps.co.uk

Lot Division

2 Procurement for the provision of pension administration for the Royal Mail Statutory Pensions Scheme (“RMSPS”)
  • Duration: 9.5 year
  • Value: £48M

The Authority requires the provision of administration services for the RMSPS. The pension administration services required include the following: Pension Administration services are required for the following two membership profiles:(1) RMSPS scheme members with no benefits in the RMPP and (2) RMSPS scheme members with benefits in the RMPP. The pension administration services required for membership profiles 1 and 2 include the following:- Finance, accounting and taxation services, administration services, interactions with members including portal provision/self-service, maintaining accurate and clean member and scheme data member communications (including managing and operating a helpline and website, issuing annual benefits statements, lifetime allowance statements, annual pension increase communications, scheme newsletters and leaflets, pension payroll services (bulk and individual payroll services) and pensioner existence checking accurate and timely calculation of pension benefits reporting., including management information and provision of data, information and scheme returns to regulators and other bodies as needed Membership profile 2 includes the following supplementary requirements: to work with RMPP’s pension administration providers and set up processes for the timely sharing of data, information and calculations as required to enable the processing of benefits for members including AVC benefits. Interaction with RMPP’s pension administration providers and RMG and Post Office Limited as employers of RMSPS beneficiaries as appropriate to align as far as possible timeliness and content of communications to members. liaison with any scheme medical advisor that may be appointed by the Authority. The tender documents will include more information on these requirements. Potential bidders' suitability to participate will be assessed using the Selection questionnaire (SQ). The Authority anticipates that no more than the top 8 bidders will be invited to the ITN stage. Further details are set out in the procurement documents.
2 Procurement for the provision of pension administration for the Civil Service Pension Scheme
  • Duration: 12 year
  • Value: £262M

The Authority requires the provision of administration services for the CSPS, which includes the Principal Civil Service Pension Scheme, the Civil Service and Others Pension Scheme, the Civil Service Compensation Scheme and the Civil Service Injury Benefits Schemes. … The pension administration services required include the following: Finance, accounting and taxation services administration services employer-related services including: the collection of data and contributions and maintaining accurate and clean data communications, including digital the provision of a portal maintenance of a comprehensive database of members records which complies with relevant legislation and regulatory requirements Provision of calculations and information for annual resource accounts remuneration reports member-related services, including: the provision of a member portal and self service capability the accurate and timely calculation of pension awards provision of options and benefits calculations resulting from McCloud judgment member communications (including digital communications, managing and operating a helpline and website, issuing annual benefits and pension saving statements, life time allowance statements, annual pension increase communications, scheme newsletters and leaflets) liaison with any scheme medical advisor that may be appointed by the Authority. pension payroll services (bulk and individual payroll services) and pensioner existence checking services related to the Civil Service Compensation Scheme and the Civil Service Injury Benefit Scheme reporting, including management information and provision of data, information and scheme returns to regulators and other bodies as needed The tender documents will include more information on these requirements. Potential bidders' suitability to participate will be assessed using the Selection questionnaire (SQ). The Authority anticipates that no more than the top 8 bidders will be invited to the ITN stage. Further details are set out in the procurement documents.

CPV Codes

  • 75320000 - Government employee pension schemes
  • 66520000 - Pension services
  • 75100000 - Administration services

Indicators

  • Restrictions apply to the lot award allocation.
  • This is a one-off contract (no recurrence)
  • Options are available.
  • Renewals are not available.
  • Staff qualifications are relevant.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Authority shall not be liable for any costs incurred by those potential bidders (including third party, costs, fees or expenses) expressing an interest in or tendering for this contract opportunity . Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential bidders. No implied contract is created. Each Lot described in this contract notice is a separate award procedure. The Authority reserves the right not to award one or both of the Lots described in this notice, postpone or terminate the tendering exercise (or any part of it) at any time without liability on its part. Bidders suitability to participate will be assessed using the SQ. Following the initial evaluation, shortlisted bidders will receive an invitation to participate in negotiation (ITN). At the ITN stage more information is expected to be made available to applicants. Bidders will submit tender responses which will be subject to evaluation, the criteria for which will be made available to bidders in the ITN. Registering for access: This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal. Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers For assistance please contact the eSourcing Help desk operated by email at eEnablement@crowncommercial.gov.uk or call 0345 410 2222. Potential bidders who have not already done so will be required to complete a NonDisclosure Agreement https://www.contractsfinder.service.gov.uk/Notice/ecaa238d-13b7-4b3a-a976-7c5785...

Reference

Domains