Pan Ayrshire Framework - Election Services & Postal Vote Management System

Concepts

• printing services
• election services & postal vote management
• kilmarnock
• ayr
• irvine
• postal vote management system
• issuing of postal voting packs
• customer helpdesk project management
• printing of postal voting packs
• postal services

Location

North Ayrshire including Arran & Cumbrae South Ayrshire East Ayrshire

Description

The tender will facilitate the provision of the following services Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers The printing of postal voting packs Absent Vote Identifier Verification System Project management Customer helpdesk

Total Quantity or Scope

The Purchasers are looking to procure the following: (please note this list is not exhaustive) Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers and Absent Vote Personal Identifier Verification System The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections and referendums held during the Contract Period The printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, of packs via Royal Mail or other postal provider of first class postal services for all elections and referendums during the Contract Period. The supplier must be able to manage more than one electoral event being held on the same day. … The system must electronically verify and adjudicate 100% of personal identifiers on postal voting statements and scan and match all accompanying postal ballot papers ensuring that only valid ballot papers go forward to the election count. Customer helpdesk Project management Included within the commercial envelope is the option for printing of Polling Cards and potential electorate increase due to boundary changes. These are as an option only and will not form part of the evaluated price, however pricing for these elements will remain for the duration of the agreement.

Award Detail

Renewal Options

Polling Card printing Electorate changes for UK General Election due to boundary changes

Award Criteria

CPV Codes

• 79810000 - Printing services
• 79811000 - Digital printing services
• 22821000 - Electoral forms

Indicators

• Options are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Lots are not being used for this tender for the reason(s) stated below: Requires additional contract management resource which is not available. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS OHSAS 18001 or ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Other: The bidder must hold ISO 27001 Information Security Management System (or equivalent) 3. The bidder must hold - ISO 22301 – Business continuity management system (or equivalent) 4. The bidder must hold Cyber Essentials or Cyber essentials Plus or equivalent. see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. 1. (SC Ref:683582)