Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

Concepts

• business planning systems
• packaged software products
• inverness
• fls
• forestry and land scotland
• enterprise resource planning
• payroll systems
• purchase-to-pay
• finance
• transformation of legacy finance

Location

Inverness

Description

Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation’s current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS’s HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS’s requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.

Total Quantity or Scope

The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS’ finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules. The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy. The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets. The estimated value of this procurement is circa 4.5M GBP - 6M GBP

Renewal Options

There is an option to extend for a maximum of 3 additional years. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS’s HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS’s requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.

Award Criteria

CPV Codes

• 72210000 - Programming services of packaged software products
• 48451000 - Enterprise resource planning software package
• 72212451 - Enterprise resource planning software development services
• 48440000 - Financial analysis and accounting software package
• 48443000 - Accounting software package
• 48441000 - Financial analysis software package
• 48442000 - Financial systems software package
• 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
• 72263000 - Software implementation services
• 48000000 - Software package and information systems
• 30196000 - Planning systems
• 48490000 - Procurement software package

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Scoring Methodology 0-4 will be used to evaluate the technical ability of the SPD. Further detailed description has been inserted in the SPD Instruction to Bidders Document. The Instruction to Bidders Document can be found in the additional attachment folder located on Public Contract Scotland - Tender. The Scottish Government's Supplier Journey website will guide you through the process of bidding for public sector goods and services, available here: https://www.supplierjourney.scot/ The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/ The Buyer Help and Guidance on PCS-T here: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.h... The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 20620. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Suppliers within this market are likely to have established partnership and subcontracting relationships. As this will be a contract for Software as a Service implementation of cloud software, it is unlikely that it would involve opportunities for local suppliers, third sector, or supported businesses. Therefore, it is not considered appropriate or proportionate to include the subcontracting clause. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community benefits have been considered, those of which are directly related to the type of services required. Community Benefits will addressed through a scored technical question, and delivery of these will become a condition of contract. This will be monitored as part of contract management. The recommended approach is for FLS to develop a ‘menu’ of Community Benefits that the organisation would like the successful supplier to deliver. The potential benefits are expected to include digital training/upskilling (e.g.: of suppliers operating within forestry/rural environment), volunteer days relating to forestry, and other objectives lined to FLS’ activities and priorities. The options for potential benefits will be finalised prior to the issue of ITT. The bidders will be required to confirm the community benefit they would commit to providing and describe their approach to its delivery, including engagement with FLS and resources that they may require from FLS. If successful, the winning bidder will be required to discuss the content of their community benefit proposal and agree a plan for the delivery of the agreed community benefits which will become a condition of the contract. (SC Ref:680267)