Provision and Support of a Patient Records Data Solution

Concepts

• data collection and collation
• crawley
• south east coast ambulance service nhs trust
• wide holistic data solution system
• patient records
• introduction of an electronic patient records solution
• holistic data solution system
• patient data
• clinical audit data solution
• electronic records

Location

The Trust covers a geographical area of 3,600 square miles across Kent, Surrey, Sussex and North East Hampshire

Description

South East Coast Ambulance Service NHS Trust ("the Trust") currently processes more than 720,000 patient records per annum (electronic and paper) and require the supply, installation, configuration, and delivery of a Trust wide holistic data solution system, which encompasses all processes related to the primary and secondary use requirements for patient data. This is aligned to the wider NHS Strategy for greater integration, interoperability, and digitisation of services and the Trusts Strategy for digital management. The solution needs to incorporate all the Trust’s Audit and EOC Audit processes, as well as providing a reporting platform that is available Trust-wide.

Total Quantity or Scope

Historically patient records are individually reviewed for the purpose of clinical audit. Along with the introduction of an electronic patient records solution (ePCR), a clinical audit data solution was introduced several years ago, to integrate data from paper and electronic records across the Trust into an intuitive database of clinical records for audit and analysis purposes. The Trust require a holistic data solution system, which encompasses all associated processes related to the primary and secondary use requirements for patient data. The system will need to interact with several existing systems including CAD and ePCR, to allow call audits, clinical audits and associated patient records to match to the incident details held. Information captured at the time of 999 and 111 calls will combine with data captured on the patient clinical record to automate the data collection processes and reporting requirements for national auditing and internal audit purposes. Feedback to clinicians, call takers and other Trust departments must also be facilitated through the system. The system must provide access to all Trust staff, through a simple log in process, with robust role-based access controls, visibility of data and secure onward transmission of data . The system must also support full Information Governance/Data Protection legislation requirements.

Renewal Options

Initial 3 year term with options to extend for 2 further 1 year periods

CPV Codes

• 72314000 - Data collection and collation services
• 48100000 - Industry specific software package
• 48180000 - Medical software package
• 48610000 - Database systems
• 48611000 - Database software package
• 48612000 - Database-management system
• 48613000 - Electronic data management (EDM)
• 72310000 - Data-processing services
• 72312200 - Optical character recognition services
• 72313000 - Data capture services
• 72316000 - Data analysis services
• 72317000 - Data storage services
• 79212200 - Internal audit services
• 79212300 - Statutory audit services
• 79996100 - Records management

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift. You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/