MARKET DEVELOPMENT IN SOUTH ASIA

Concepts

• south asia
• sheffield
• extra-territorial organisations and bodies
• support product development
• market development
• partnership development services
• south asia region
• significant proportion of the student target market
• marketing activity
• future development

Location

SHEFFIELD

Description

The University requires a supplier who can provide a staffed, agile regional office presence, based in India, to provide student recruitment, marketing and partnership development services on behalf of Sheffield Hallam, across the South Asia region (to include India, Bangladesh, Nepal and Sri Lanka).

Total Quantity or Scope

Key Requirements Subject to the potential scope changes discussed above, the successful Supplier will be required to deliver a service comprising two main elements: 1. A Management Framework which comprises the following features: General set up and infrastructure: • An appropriate, properly constituted legal entity under which local operations can take place • Suitable, well-located premises in India with easy, direct access to a significant proportion of the student target market with appropriate workspaces to accommodate at least five people and including video conferencing facilities • Arrangements for flexible working away from the office • Secure IT and telecommunications infrastructure of an international standard, including secure, high speed internet access (please also refer to the further details and requirements provided under the heading of "IT Systems and Data" as detailed later in this Part 3) • Suitable storage space for documents and marketing materials • Access to any necessary infrastructure that supports continued delivery of recruitment and marketing activity in South Asia • Infrastructure which provides stability but also flexibility, allowing the University to adjust operating and resourcing model in response to opportunity and changing market needs. Business operations • Regular communication with the University, including the provision of monthly Activity Reports and providing timely, accurate management information and Key Performance Indicators in relation to the Office and its operations. • Provision of human resource and associated services to include engagement, line management and supervision of suitable local staff and ongoing recruitment of appropriate personnel, as necessary or appropriate to ensure Targets are met. Financial Management • Project management and accounting activities including (with the University's prior written approval of scope and costs) taking advice from such accounting, auditing and legal experts aa are required to ensure current and future compliance with all legal, tax, audit, filing and regulatory changes in the South Asia region and to execute and support the University and all activities under the contract. This includes but is not limited to: • Regular (monthly) reporting of financial performance against agreed annual operating budgets • Oversight of the financial administration of the Office including management of payroll and relevant tax, benefits, pension and insurance payments for all staff, in accordance with local laws and regulations. • Management of the Project bank account and ensuring compliance with all local tax requirements. • Proper accounting procedures, records and controls and adhering to the University's and local accounting standards, Policies and controls. • To be responsible for statutory reporting, corporate governance, management reporting, financial planning, internal controls, credit control and risk management. • To provide costing information to support product development and commercial decision making. • To appoint an external auditor to provide annual audited accounts. 2. Appoint appropriate Personnel to deliver the service Under University's current contract for the South Asia Office the incumbent Consultant employs five full time staff members, three of which are dedicated to application processing. Within the Management Framework, through the appointed Office Personnel and on the direction of identified UK-based managers, The Service will be delivered and, subject to any changes in scope (as referred to above) will comprise: • Provision of key service functions including support of UKVI compliance, marketing, market intelligence, partnership support, applicant and agent relationship management, logistics and visit support. • Delivery of the university's Admissions service in the region, including application review, recommendation for offer and follow-up. • Proactive identification and reporting to the university of new business opportunities, in line with the university strategy, global engagement plan and agreed regional priorities, ensuring any proposals align with relevant local and UK (QAA) quality requirements. • To support, manage and monitor the relationship with collaborative education partners, identifying opportunities for future development/growth, resolving issues as required, supporting recruitment to target and monitoring performance • Advice on the development of new academic programmes for the region or for specific partners • Development of a market development strategy, working in consultation with the Directorate of Global Development & Partnerships and Directorate of Recruitment, Communications & Marketing, in Sheffield (UK). • Liaison with other key stakeholders internally (for example, members of Sheffield Hallam staff from University colleges) and externally (for example, UKVI, The High Commission and other local institutions) • Provision of market research and intelligence, analysis of opportunities and local advice, to contribute to university planning and strategy development • Overseeing the recruitment to target (please see Table 1 and Table 2 below) of students from South Asia via attendance at exhibitions and road shows; selection, management and support of agents; establishment and support of progression agreements with schools, colleges, universities, funding bodies etc. • Identifying prospective college, University, government department and company partners in the region and lead contractual negotiations, as required, to secure collaborative delivery or consultancy contracts for the University in the region. • Management of the University alumni network in India and the wider South Asia region • Event management of graduation ceremonies, alumni events, conferences and other events, working in close liaison with teams at the University as and when required. • Ensuring compliance, and being able to evidence compliance, with all relevant external (UK) legislation and requirements relating to international student recruitment, collaborative partnerships and consultancy activities including but not limited to: UKV&I, QAA, Fraud, Corruption, Bribery and Criminal Finances legislation, Data Protection, Modern Slavery, Equalities, Diversity and Inclusion, Counter-Terrorism and Security (including the "Prevent" duty), and tax compliance • Effective management of the enquiry, admissions and customer relationship processes to ensure an optimum experience for enquirers and applicants.

Renewal Options

There is a further possibility of a 3 year extension period depending on the University's requirements and contract performance. However, the University reserves the right to terminate the Contract with the supplier by providing a 6 month notice period. Please refer to the Terms and Conditions of Contract included with the ITT for further details.

Award Criteria

CPV Codes

• 98900000 - Services provided by extra-territorial organisations and bodies

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Professional qualifications are sought.
• Award on basis of price.