Hybrid Mail (Off-Site) Services

Concepts

• electronic mail
• bridgend
• cbc
• hybrid mail
• hybrid mail print driver
• site printing
• postal services
• courier service
• telecommunications services
• bridgend cbc

Location

Bridgend

Description

Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.

Total Quantity or Scope

Please see procurement documentation for more information

Renewal Options

with the option to extend for 12 months

CPV Codes

• 64216120 - Electronic mail services
• 64112000 - Postal services related to letters
• 64110000 - Postal services
• 64000000 - Postal and telecommunications services
• 64200000 - Telecommunications services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120660 (WA Ref:120660) The buyer considers that this contract is suitable for consortia.