Provision of Security Services

Concepts

• security services
• halifax
• borough council of calderdale
• provision of security services
• guard services
• intruder alarm maintenance
• accompanied site visit
• alarm systems
• intruder alarm
• council’s estate

Location

Halifax

Description

The Borough Council of Calderdale invites you to submit a Tender for the provision of security services across the Council’s estate. The Council requires one supplier to provide the following: intruder alarm maintenance and intruder alarm and fire alarm monitoring, keyholding and response and manned guarding. The Council also requires prices for Lock-Ups. The Council does not anticipate Lock-Ups to be included in the contract initially but it may be added to the contract with the winning Tenderer, at the Council’s discretion, at any time during its term. An accompanied site visit is a condition of tender at which Tenderers will visit 2 to 3 properties of varying size and systems in order to give Tenderers an idea of the Council’s estate. The contract with the winning Tenderer will be for an initial period of 3 years (anticipated start date being 1 October 2022) with the option to extend by a period or periods of up to 2 years, exercisable at the sole discretion of the Council.

Total Quantity or Scope

The Borough Council of Calderdale (“the Council”) invites you to submit a Tender for the provision of security services across the Council’s estate. The Council requires one supplier to provide the following services; intruder alarm maintenance and intruder alarm and fire alarm monitoring, keyholding and response and manned guarding. Intruder alarm maintenance includes servicing on over 70 buildings and includes remedial repairs. Intruder alarm and fire alarm monitoring is also required via the winning Tenderer’s alarm receiving monitoring station. Keyholding and response is required on over 60 Council buildings. Manned guarding - this service includes a full-time guard at Halifax Borough Market, a manned guard when transporting and wearing the mayoral civic insignia and ad hoc guarding requirements. The Council also requires prices for Lock-Ups. The Council does not anticipate Lock-Ups to be included in the contract initially but it may be added to the contract with the winning Tenderer, at the Council’s discretion, at any time during its term. The estimated value of Lock-Ups has been included in the £900,000 estimated total value of this procurement. Full details of all of the Council’s requirements can be found within the specification documents. A site visit is a condition of tender in which suppliers will visit 2 to 3 properties of varying size and systems in order to give prospective suppliers an idea of the Council's estate. Tenderers are referred to the Invitation to Tender for further information.

Renewal Options

The contract is for 3 years with the option to extend by a period or periods of up to 2 years

CPV Codes

• 79710000 - Security services
• 35121700 - Alarm systems
• 79711000 - Alarm-monitoring services
• 79713000 - Guard services
• 50000000 - Repair and maintenance services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Performance considerations apply.
• Award on basis of price and quality.

Other Information

Tenderers are asked to note that one of the procurement documents (Appendix A of the Council’s specifications) contains confidential information concerning the Council’s intruder alarm systems. In order to obtain a copy of Appendix A, Tenderers will first be required to enter into a Non-Disclosure Agreement with the Council. Tenderers are referred to sections 1.4 to 1.12 of the Invitation to Tender document for further details. In light of the above, the time limit for the submission of Tenders has been prolonged by 5 days in accordance with regulation 53(5) of the Public Contracts Regulations 2015.