DOJ SPD - Provision of a Case Management System for the State Pathologist's Department

Concepts

• belfast
• information technology
• spd
• state pathologist's department
• provision of a case management system
• department spd
• bespoke case management system cms
• case management system
• core function of the state pathologist
• forensic pathologists

Location

BELFAST

Description

DOJ SPD - Case Management System for the State Pathologist's Department.

Award Detail

Renewal Options

This contract will start on the Contract Commencement date and will run for an initial period of 7.5 years, this is to include a 18 month implementation period followed by 6 years’ Service Commencement. There are 3 optional extension periods of 2 year each i.e. 2 + 2 + 2.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 72200000 - Software programming and consultancy services
• 72210000 - Programming services of packaged software products
• 72230000 - Custom software development services
• 72250000 - System and support services
• 72260000 - Software-related services
• 72262000 - Software development services
• 72263000 - Software implementation services
• 72265000 - Software configuration services
• 72268000 - Software supply services
• 72211000 - Programming services of systems and user software
• 72212100 - Industry specific software development services

Indicators

• Options are available.
• Award on basis of price and quality.

Other Information

The core function of the State Pathologist’s Department SPD is to provide an autopsy service for the Coroners Service for Northern Ireland. The SPD also has an important role in providing advice and guidance in other areas of forensic medicine to the police service, DOJ and courts. The SPD is an essential component of the justice system and carries out on average 1,300 Coronial Post Mortem Examinations per annum. The State Pathologist and his department operate under Article 111 of the Criminal Justice Northern Ireland Order 1980 and the statutory duties of the SPD are set out within the Coroners Act 1959 and Coroners Practice and Procedure Rules NI 1963. The Department of Justice DOJ is responsible for employing forensic pathologists. The primary role of the SPD is to carry out autopsies to determine the cause of death when it occurs suddenly, suspiciously or unnaturally,preparing autopsy reports, and giving evidence at coroner inquests. The SPD supports the Police Service of Northern Ireland PSNI and the Public Prosecution Service of Northern Ireland PPS by attending scenes of death or crime, providing expert forensic pathology opinion and advice and giving evidence in court. In addition, the SPD uses valuable knowledge and information gained from postmortem examinations to develop and refine forensic pathology techniques, improve the treatment and healthcare of patients and in the prevention of further similar deaths.. A bespoke Case Management System CMS has been in operation since 2006. The system in place was initially designed as an electronic database to track case related information. It includes an email facility and standard Microsoft applications managed by IT Assist. It is a strategic priority to replace the current CMS with a flexible and adaptable system that allows SPD to deliver on its statutory obligations.. The Contractor must provide, develop and implement including testing and data migration and support a CMS solution that provides a robust new modernised CMS which enhances the extent and quality of management information and produces required data in a timely manner. The Objectives of this project are:• Compliance with relevant information assurance and information security policies;• Improved contract and technological flexibility;• Implementation of robust business continuity and disaster recovery arrangements for this line of business application;• Implementation of an electronic track and trace system that meets the requirements of the Human Tissue Authority; and. • The ability to generate meaningful management information. The figure indicated in II.1.5. represented an estimated contract value £1m and may increase during the life of the contract to accommodate changes in processing penalty charge notifications, continuous improvements and advancements in technology. Any increases/modifications will be managed in accordance with the relevant public procurement regulations. In addition, neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management. in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice..