Asset Inspection, Testing & Portfolio Management

Concepts

• technical inspection and testing
• testing & portfolio management
• glasgow
• specific asset inspection
• asset inspection
• large asset base
• sw asset management strategy
• scope of the inspection activities
• number of inspections
• sw’s management approaches

Location

SCOTLAND

Description

Asset Inspection, Testing & Portfolio Management

Total Quantity or Scope

Asset Inspection, Testing & Portfolio Management Scottish Water has a large asset base used to deliver services to customers which requires suppliers to provide project specific asset inspection and testing services for both above ground and underground assets including, but not limited to asset grouping found within table 1. Depending on the number of inspections and required timescales this may be a rolling programme to deliver a fixed number each year, or a one-off programme. Table 1 – Asset List Civil/ Structural Pipelines Chemical Dosing Tanks Boreholes WW & W Pipebridges WW &W Pipebridges WW Secondary Treatment Chemical Dosing Water Supply Boreholes WW Inlet Works WW Pumping Mains WTW Chemical Dosing Systems WW Pumping Stations Strategic Infrastructure WW Ancillaries Chemical Dosing Tanks (Trunk & Raw Mains) WW Sludge Centres Water Pumping (Pipework) Strategic Infrastructure Tunnels/ Aqueducts (Raw intakes) Filtration (sand filters) Treated Water Storage (Prestressed/post-tensioned assets, water towers) Chlorine Contact Tanks WW Primary Treatment WW Secondary Treatment WW Ancillaries Water Pumping (civils) WW Sewer Structures Raw Water Storage WTW Process Stage Civil Water & Wastewater Property (Roads/ Bridges) Scope Scottish Water intend to undertake regular Inspections of our asset base in line with the SW Asset Management Strategy and as detailed within SW’s Management Approaches. The Inspections shall be used to understand the condition of our assets, which in turn will be used to better understand Service Risks to our customers and to prioritise future Investment in our assets. The Asset Inspections shall be undertaken at regular intervals and over time will be used to understand rates of deterioration and inform predictive analytical systems which will be used to inform future decisions. The Supplier shall be required to plan, manage, undertake and report on the Asset Inspections including the confirmation of the asset condition grade, the remaining useful life of the asset along with recommendations for future work or investment on the asset. The scope of the Inspection activities is listed below and within the Inspection Guidance Documents (refer Section 8.1): Planning and coordination of inspection 1.Source and review existing asset information to enable planning of inspections activities oIdentify / understand constraints impacting the inspection activities (i.e. this could include but not be limited to constraints relating to isolating processes / equipment for inspection, impact on the performance of the asset or works, access, operational support, enabling activities etc). Constraints shall be shown on the Inspections Schedule. 2.Site visit if required in order to plan the inspection activities and scope the enabling activities 3. Scheduling of inspections. The Inspections Schedule shall be updated to reflect any changes to the programme of inspections and shall be used to coordinate the actives of the parties involved in the Inspections 4.Liaison with SW and Operational Staff to give advance notice of any inspection as well as to facilitate the inspection activities 5.Arrange and agree site access with SW Operational Staff 6.Liaison with 3rd Party’s where required to undertake the inspections (i.e. landowners, tenants, Local Authorities, SEPA etc.) 7.Secure Permissions required to undertake the Inspections. This shall include compliance with SW’s Limitation of Access, Access Transfer TOMS and DOMS procedures which govern and control access to SW’s Assets. In addition, this shall include third party permissions (i.e. SEPA CAR Licences, NRSWA, Planning etc.) which may be required for specific asset inspections. 8.H&S Planning including the development of a SSOW, Risk Assessment and Method Statements. 9.Where the Inspections activities are deemed to fall under the requirements of the CDM Regulations 2015 (i.e. penetrative inspections etc.) and there is no requirement for an Enabling Contractor, the Supplier shall be appointed to the role of Principal Contractor under the CDM Regulations. The Supplier will discharge its duties in-line with this. 1.Identify and develop scope for any enabling activities required to facilitate the site-based inspections 2.Enabling activities may be required in order to facilitate the inspection works. This could include cleaning and emptying of processes, excavations, erection of scaffolding etc. 3.The Supplier shall develop a scope of works detailing the enabling works required to facilitate the Inspection activities. 4.For the avoidance of doubt the Supplier shall not be expected to undertake the enabling activities. The Enabling Works Scope shall be issued to the Client who will engage a SW Framework Construction Delivery Partner to carry out the enabling activities. 5.Where enabling activities are required it is anticipated that the Enabling Contractor shall assume the role of the Principal Contractor in line with the CDM Regulations 2015 for both the enabling and inspection activities. In such circumstances the Supplier shall be employed directly by the SW Framework Construction Delivery Partner undertaking the enabling works. 6.Undertake site-based inspection works in line with the Inspection Guidance Documents 7.The scope of Inspection Activities shall either be the Routine Visual Inspection or the Full Detailed Inspection as defined in the call off documentation 8.Use of site-based apps for data collection where appropriate (Initially Fulcrum shall be used). As part of SW digital transformation plan the use of site- based apps will be reviewed and updated to align with SW’s future asset management platforms. 9.Management and control the H&S of all Inspection activities. This shall include undertaking Point of Work Risk Assessments at each site prior to the commencement of the Inspection works. 10.Coordination and liaison with the Project Manager, SW Operations, Third Parties and others as required during the Inspection Activities 11.Coordination and liaison with the Enabling Contractor where required. 12.Provision of welfare facilities where required in line with Schedule 2 of the CDM Regulations. Where the duration of Inspection activities on site is limited and subject to agreement, the supplier may seek to make use of SW Welfare Facilities or use third party welfare facilities. Reporting and management of inspection data 1.Prepare asset inspection reports confirming asset condition and remaining asset life. 2.Management and formatting of inspection data to ensure that the data returned can interface with SW asset management data storage systems. Where practicable all inspection record data should be geospatially tagged and be linked to SW asset inventory system 3.Site Data to be recorded and stored is detailed in the Asset Inspection Guidance Documents (refer Section 8.1) High level recommendations for future work in line with the requirements of the relevant Management Approach. The recommendations shall be as follows and accompanied by a high level cost estimate: • Do nothing • Monitor or undertake further detailed Inspection works • Repair / refurbish the asset (based on inspection observations) • Replace The Supplier will work closely with the Employers resources in ensuring the delivery of a consistently excellent customer experience. This shall include: 1.Adopting a partnering approach to working with SW 2.Adopting continuous improvement techniques to develop inspection guidance documents 3.Adopting and encouraging the use of innovative inspection and reporting techniques to • improve the efficiency of the inspection programme • reduce the service risk to SW customers arising from Inspections • reduce the impact on operational activities arising from inspections .reduce the carbon footprint associated with the Inspections • align and format the inspection data to SW Asset management & reporting systems “In addition to the Inspections listed above, to be carried out by the Framework Supplier, Scottish Water also intend to carry out regular inspections of our Assets. The Framework Suppler may be asked to collate, analyse and report upon these Asset Inspections carried out by Scottish Water”

Renewal Options

2 x 1 year extension options

CPV Codes

• 71630000 - Technical inspection and testing services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Award on basis of price and quality.

Other Information

69P9HQYS79 Scottish Water reserves the right to award to two operators where it deems appropriate Scottish Water will not accept the SPD. We will only accept a completed Scottish Water ITN document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the FTS Notice will be evaluated and applicants who fail to supply all of the information requested in response to this Notice or any resulting exercise may risk elimination For more information about this opportunity, please visit the Delta eSourcing portal at: https://scottishwater.delta-esourcing.com/tenders/UK-UK-Glasgow:-Technical-inspe... To respond to this opportunity, please click here: https://scottishwater.delta-esourcing.com/respond/69P9HQYS79 GO Reference: GO-2022523-PRO-20184291