Mid Sussex District Council - Public Realm Contract

Concepts

• mid sussex district council
• sussex district council
• horticultural services
• haywards heath
• provision of public realm services
• west sussex county council
• absolute discretion of the council
• public realm services contract
• parish councils
• public bodies

Location

Within the district of Mid Sussex

Description

Mid Sussex District Council is inviting tenders for the provision of public realm services, including grounds maintenance, minor works and civils, playground inspections and maintenance, aboricultural, customer services, professional services, and other related services. The Council is seeking a supplier who is able to fully deliver the requirements of the contract and work collaboratively with the Council to deliver innovative, sustainable and efficient service solutions and proactively look for sustainable improvements over the life of the contract. It is anticipated that the contract will commence on 01 April 2023 at 00:00 hours. The Contract will be awarded for a period of 10 years until 31 March 2033, with a review point after 5 years in 2028. The Authority may extend this agreement beyond the Initial Term by a further period or successive period of 1 year or more up to a maximum of 5 years in total subject to performance and the absolute discretion of the Council.

Total Quantity or Scope

Mid Sussex District Council is seeking a Partner with the relevant experience capability and resources to deliver public realm services contract, including grounds maintenance, minor works and civils, drainage, closed cemeteries, playground inspections and maintenance, arboriculture, countryside management, professional services and other related services; over at least a 10year term valued around £50m. The parks and countryside estate is spread across the District’s towns and villages. These range from parks, recreation grounds, ornamental shrub beds, amenity greenspace. The district has over 740 hectares of parks and open spaces, including over 400 green spaces, 70,000 trees, and 5 local nature reserves. The Council also manages over 3,000 public space assets, including 130 play parks, 109 watercourse trash screens, 20 pavilions and 7 public toilets, 34 car parks (and EV charging points), and 258 streetlights. The Council will also work with the Supplier over the course of the contract to incorporate a number of optional services including street cleansing, customer services, enforcement and design and management services under a professional services element. These services will support the Council’s wider ambitions and strengthen its delivery capability in response to its success in securing grant funding investment for a variety of different projects. Whilst the Council’s asset portfolio will be detailed in the procurement documents, the Council’s estate will be subject to ongoing change, and Bidders should be aware that the open spaces and managed land and assets may vary during the Contract period. Similarly, the range of services may be reduced or extended in the future should the Council consider this appropriate. The Council is seeking a supplier who is able to fully deliver the requirements of the contract and work collaboratively with the Council to deliver innovative, sustainable and commercial solutions; demonstrate value for money though efficient service delivery and, proactively implement sustainable improvements over the life of the contract. The Council is keen to encourage local supply chain engagement and delivery throughout the life of the contract. This contract will be administered and primarily used by Mid Sussex District Council, but is being tendered to allow other public bodies which the Council works in partnership with to access the agreement, including West Sussex County Council, and town and parish Councils located within the Mid Sussex District. The Council is procuring this Contract following the Competitive Procedure with Negotiation under the UK Public Contract Regulations 2015 and the Council’s Procurement Code. The Council will be awarding one Contract for the provision of all services detailed in the Specification.

CPV Codes

• 77300000 - Horticultural services
• 70332100 - Land management services
• 48326100 - Digital mapping system
• 90721500 - Toxic substances protection services
• 45233293 - Installation of street furniture
• 45233162 - Cycle path construction work
• 34928470 - Signage
• 44115100 - Ducting
• 77314000 - Grounds maintenance services
• 50000000 - Repair and maintenance services
• 45246410 - Flood-defences maintenance works
• 44113910 - Winter-maintenance materials
• 98351110 - Parking enforcement services
• 77330000 - Floral-display services
• 90620000 - Snow-clearing services
• 90721000 - Environmental safety services
• 71420000 - Landscape architectural services
• 75200000 - Provision of services to the community
• 77211500 - Tree-maintenance services
• 71250000 - Architectural, engineering and surveying services
• 45233161 - Footpath construction work
• 45252124 - Dredging and pumping works
• 45111240 - Ground-drainage work
• 90700000 - Environmental services
• 77320000 - Sports fields maintenance services
• 45221220 - Culverts
• 77341000 - Tree pruning
• 50232100 - Street-lighting maintenance services
• 98350000 - Civic-amenity services
• 90720000 - Environmental protection
• 71000000 - Architectural, construction, engineering and inspection services
• 90714500 - Environmental quality control services
• 71354100 - Digital mapping services
• 45233253 - Surface work for footpaths
• 45112730 - Landscaping work for roads and motorways
• 75241000 - Public security services
• 50511100 - Repair and maintenance services of liquid pumps
• 45213312 - Car park building construction work
• 77231500 - Forest monitoring or evaluation services
• 45232452 - Drainage works
• 90714600 - Environmental security control services
• 77211300 - Tree-clearing services
• 77340000 - Tree pruning and hedge trimming
• 50870000 - Repair and maintenance services of playground equipment
• 71240000 - Architectural, engineering and planning services
• 45112720 - Landscaping work for sports grounds and recreational areas
• 71317200 - Health and safety services
• 50800000 - Miscellaneous repair and maintenance services
• 45111200 - Site preparation and clearance work
• 45236200 - Flatwork for recreation installations
• 75242100 - Public-order services
• 79410000 - Business and management consultancy services
• 90721100 - Landscape protection services
• 45232451 - Drainage and surface works
• 77312000 - Weed-clearance services
• 77310000 - Planting and maintenance services of green areas
• 45246400 - Flood-prevention works
• 90710000 - Environmental management
• 90712000 - Environmental planning
• 39224340 - Bins
• 77211400 - Tree-cutting services
• 71510000 - Site-investigation services
• 45200000 - Works for complete or part construction and civil engineering work
• 90721800 - Natural risks or hazards protection services
• 45300000 - Building installation work
• 34922100 - Road markings
• 71541000 - Construction project management services
• 79411100 - Business development consultancy services
• 45100000 - Site preparation work
• 77314100 - Grassing services
• 45233139 - Highway maintenance work
• 79342300 - Customer services
• 45246000 - River regulation and flood control works
• 90610000 - Street-cleaning and sweeping services
• 70332200 - Commercial property management services
• 45112710 - Landscaping work for green areas
• 90721300 - Food or feed contamination protection services
• 45111213 - Site-clearance work
• 71312000 - Structural engineering consultancy services
• 45262640 - Environmental improvement works
• 72253000 - Helpdesk and support services
• 77200000 - Forestry services
• 45233291 - Installation of bollards
• 45314300 - Installation of cable infrastructure
• 45236290 - Repair work on recreational areas
• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
• 50700000 - Repair and maintenance services of building installations
• 45342000 - Erection of fencing
• 77313000 - Parks maintenance services
• 32424000 - Network infrastructure
• 90721700 - Endangered species protection services
• 72200000 - Software programming and consultancy services
• 45233210 - Surface work for highways

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price and quality.

Other Information

The value provided in Section II.1.5) of this notice represents MSDC’s estimate of the total contract value, including any possible extensions. The actual value of the contract opportunity will be based on the bidder’s own concepts and supporting service delivery plans submitted following the negotiation process. MSDC is following the Competitive Procedure with Negotiation as set out in the Public Procurements Regulations 2015 (as amended). Where any header CPV codes have been selected in sections II.1.2) and II.2.2) of this notice, please note that the associated sub-codes are also applicable to the contract. The SQ contains the Economic and financial standing mandatory selection criteria which must be met by the potential candidates. If these criteria are met, MSDC will evaluate the Technical and professional ability questions which are scored and weighted. This will determine a shortlist of bidders to invite to the next stage of the competition. The deadline for completion and return of the SQ is 12:00 (noon) on Friday 01st July 2022. All SQ responses must be submitted through the SE Services portal which can be found at www.seshareservices.org.uk/esourcing. MSDC expressly reserves the right i) not to award any contract as a result of the procurement process commenced by publication of this notice, ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will MSDC be liable for any costs incurred by the candidates. Further information about the contract opportunity can be found in the draft ITSIT which will be made available via the portal to bidders registering their interest in this procurement.