SOL - Provision of Mechanical & Electrical Services - Modification

Concepts

• mechanical and electrical
• solihull
• modification of contracts
• provision of mechanical
• modification
• electrical services
• electrical services arrangement
• initial 7-year term
• building installations
• sol

Location

Solihull

Description

Contract for all planned mechanical and electrical (M&E) work in line with asset management plans and other capital work subsequently introduced. All M&E cyclical service, testing and maintenance works including day to day reactive works. M&E engineering design, commissioning and sign off M&E feasibility and energy studies. Types of disciplines includes but not limited to mechanical installations (heat generating and distribution equipment), air conditioning installations, air handling installations, refrigeration plant and equipment, educational / commercial / catering extraction equipment and installations, gas installations, catering equipment, pressure / expansion vessels, fire fighting and sprinkler equipment and installations, electrical installations, portable appliance testing, fire alarm installations, emergency lighting installations, data and communication installations, automatic door / shutter / access barrier installations, access control installations, heating control / building management system / building energy management system installations, sustainable / renewable / energy advise and installations, air and ground source heat pump installations, lightning protection system installations. Sewage plant installations. The above works are carried out on domestic, corporate, educational, commercial and light industrial portfolio of properties. The supplier currently provides these services to the Authority under a contract due to expire on 31 October 2022.

Ammendments to Previous Notice

Award Detail

CPV Codes

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

Indicators

• Contract modified due to unforeseen circumstances.

Legal Justification

A Restricted Procedure procurement process was commenced on 14 January 2022 (Contract Notice reference: 2022/S 000-001112), however, due to an insufficient number of compliant responses at Selection Questionnaire stage we are unable to proceed with this. Consultation with a broad range of the supplier market was undertaken who expressed that the upturn in market conditions brought about due to recovery from COVID-19 has led a more selective and risk adverse approach to tender opportunities. In addition, despite the model of contract being similar to the current contract which when tendered had generated considerable interest, in the recent tender the contract was deemed to be unusual and unappealing by the companies consulted. The Authority intends to conduct a thorough market engagement during the period of this contract extension in order to prepare and present an opportunity that will be of interest to the wider industry to establish a long-term partnering agreement, and at a time when the market conditions have stabilised. Regulation 72.-(1) (c) The need for this modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. The Authority could not have reasonably foreseen the occurrence of the COVID-19 Pandemic and its resulting impacts upon the industry. The proposed modification does not alter the overall nature of the contract and we can confirm that the specification, pricing and terms and conditions of the original agreement will not materially change. The increase in duration would not cause the overall price to exceed 50% of the value of the original contract. The realised value of the framework to date is lower than advertised, and the cumulative value including the modification will not result in the advertised value being met or exceeded. Regulation 72.-(1) (e) with reference to; Regulation 72.-(8) a) The modification does not render the contract materially different in character from the one initially concluded, as the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. b) The Authority considers that the modification does not introduce conditions which, had they been part of the initial procurement procedure, would have allowed for the admission of other candidates than those initially selected. This is because the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. i. The Authority considers that the modification would not have allowed for the acceptance of a tender other than that originally accepted, because the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. ii. The authority considers that the modification would not have attracted additional participants in the procurement procedure, as the specification, terms and conditions of contract, and pricing will not materially change and where change is required it will only be minor. We do not consider that the additional 2-year contract duration would have attracted additional participants. iii. The modification does not change the economic balance of the contract in favour of the contractor. c) The authority does not consider that the modification extends the scope of the contract considerably, as the specification will not materially change and where change is required it will only be minor. d) The contract will continue to be performed by the supplier originally awarded the contract.