Workforce Planning System - COP22_2022

Concepts

• harrogate
• software package
• college of policing
• future workforce requirements
• information systems
• current workforce
• clear workforce plans
• future workforce
• nature of our workforce
• workforce planning system

Location

Description

Background The College of Policing is looking to procure a workforce planning system to identify future workforce requirements to include headcount, efficiency, locations, competencies, and skills to inform our approach to recruitment, development, and deployment of staff and secondees. We need to improve our current workforce planning approach to easily be able to undertake meaningful analysis of the "as is" nature of our workforce, that enables us to develop models of how our future workforce could look and the critical skills gaps needed to bridge our work demands. We must be able to identify our people development activities so they can be targeted to address defined future needs and strengthen future leadership capacity, reducing lag time or the need to bring in contingent labour. The College needs a solution that is secure, user friendly, stores all relevant information and provides easy access to College users. Users will be allocated a user level when they are invited to join the system which will only allow them to see information appropriate to their role and prevent changes to records being made by someone without correct authority. In summary, the College is seeking to find a solution which provides better data management, better accessibility, appropriate security, and allows for efficient and realistic modelling against future requirements. Desired Outcomes A new holistic solution should allow us to manage data relationships in a single product, empowering managers to effectively plan and make better business decisions. We would expect to see the following: • Increase productivity and ensure continuity with a complete view of information. Rather than having to toggle between systems or manage spreadsheets, staff remain within the same intuitive interface. • Improve visibility and fluid design. Reporting dashboards of all relevant management data increase transparency and allow each business area to develop clear workforce plans, which will be consistent with the College wide plan. • Ensure effective collaboration. With critical information easily accessible to all authorised employees improved awareness of the capabilities within of our current workforce will support greater cooperation/skills transfer across business areas.

CPV Codes

• 48000000 - Software package and information systems

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

Please provide answers to the questions in the attached RFI document and return your response to the following email address CPU.Tenders@college.police.uk by the response deadline on the front cover of this document The College is conducting early market engagement in the form of this Request for Information (RFI) to explore potential solutions that could meet its requirements as set out in this document/information provided. Contained within this document is a background to the project and the requirements along a series of questions that we seek responses to from interested parties. The responses to this document will be used to inform an Outlined Business case for the project and help inform the future direction we take both in terms of the solution and any future procurement process. By responding to this RFI, should your responses be of interest to the College we may in the future seek further engagement with you to better inform our approach to any future procurement. Thank you for your interest and we look forward to your communication. Workforce Planning System RFI V4.docx