Solent Transport - Future Transport Zone Dynamic Purchasing System Lot 8 - Dynamic Demand Responsive Transit (DDRT) System Back-Office Operator -

Concepts

• dynamic demand responsive transit
• portsmouth
• information technology
• solent
• solent transport
• community transport type services
• office operator system
• behalf of solent transport
• solent area
• opening of an additional lot

Location

Hampshire and Isle of Wight:

Description

Portsmouth City Council (the council) on behalf of Solent Transport has established a multi-lot multi-supplier Dynamic Purchasing System (DPS) to support the delivery of a Future Transport Zone (FTZ) within the Solent area. The establishment of the DPS was detailed in contract notice 2021/S 000-004302. The purpose of this further notice is to announce the opening of an additional Lot to the DPS for applicants: Solent Transport - Future Transport Zone Dynamic Purchasing System - Lot 8 Dynamic Demand Responsive Transit (DDRT) System Back Office Operator. Lot 8 is being opened for the procurement of a DDRT back-office operator system which forms part of the Solent Transport Future Transport Zone programme. Upon completion of the Lot set-up process and listing / on-boarding of providers, Solent Transport intend to commission a call-off from the Lot for a contract for provision of a DDRT back-office service to enable a DDRT trial project as part of the Solent Future Transport Zone programme. As part of the FTZ programme, Solent Transport will be trialling DDRT services in parts of the Solent area. These trials will focus mostly on applying app-based booking and use of a DDRT back-office system to several existing community transport type services in the Solent area. A central project within the Solent FTZ programme is the trial of Mobility as a Service (MaaS) - the development of a single application to allow planning, booking, payment and ticketing for all modes of transport in the area. This unified approach is anticipated to substantially improve integration between modes and create opportunities to boost the profile and use of some lesser-known or lower profile modes of travel (including existing Demand Responsive Transit services). Solent Transport would like DDRT services to be accessed via the Breeze MaaS app as this offers opportunities to increase the visibility and public access to transport services with a "low profile" such as Community Transport and Dial-a-Ride services, helping to both increase ridership of these services and potentially develop them as a means of maintaining public transport in areas where it may be threatened in future due to reduced travel demand following the Covid -19 pandemic.

Total Quantity or Scope

As part of the FTZ programme, Solent Transport will be trialling DDRT services in parts of the Solent area in two phases, the details of which are provided in the draft specification in Appendix A. These trials will focus mostly on applying app-based booking and use of a DDRT back-office system to several existing community transport type services in the Solent area. The Phase One/ Pilot schemes- and supporting back office and interim app- is planned for launch to the public by February 2023. The phase 1 trial will involve 1 vehicle at each of two Community Transport Operators (FYT Bus on the Isle of Wight, and Southampton Dial-a-Ride operated by SCIA Transport). Subject to a successful pilot/ phase one implementation, the project will look to extend to a second phase later in 2023 to include more of the vehicles operated by the two community transport providers involved in the pilot/ stage 1, as well as expanding the trial to incorporate up to two more transport operators operating services in Portsmouth City Council and Hampshire County Council areas. At this stage of the trial we will require full "deep/ Level 3" integration of DDRT user functionality into the Breeze MaaS app. The Solent LTAs also have broader aspirations regarding wider-scale application of DDRT operating and booking principles to a wide range of other existing transport operators (primarily existing Community Transport operators, but potentially including trials of flexible routing of "mainline" bus services and other similar projects). The "addressable market" for DDRT in the Solent area and wider Hampshire is believed to be several multiples of the potential scale of the Phase 2 trial. Solent Transport is advertising this Dynamic Purchasing System Lot with these aspirations relating to potential for wider implementation of the DDRT back-office system and DDRT operating principles in mind. The entirety of the call off processes, contracting options and access set out within the original DPS contract notice will apply to the operation of Lot 8. For completeness, a corrigenda notice to 2021/S 000-004302 will also be published. The target date for operational commencement of Lot 8 is 5th October 2022. The initial term of Lot 8 will mirror the duration of the FTZ programme, which is due to end on 30th June 2024. However, as per the operation of the overarching DPS, the operation of Lot 8 may be extended beyond this term on a rolling basis in increments to be determined without limitation in respect of number and length of extension periods applied. The total value of the services that could be let via Lot 8 of the DPS is estimated to be in the range of £1 million to £2.5 million. Lot 8 will be established in accordance with the following programme: • Issue of Supplemental FTS Contract Notice & Lot 8 Document Pack - 10.08.2022 • Deadline for Applications for Lot 8 - 12:00 on 09.09.2022 • Lot 8 Commencement - 05.10.2022 Candidates can apply to be a member of the newly opened lot 8 or existing Lots on the DPS as long as they meet the stated minimum criteria. Application is by way of completed SRQ and associated documents via the Council's esourcing solution Intend by the deadline stated above. The SRQ and associated documentation can be accessed via InTend.

Renewal Options

The initial DPS term will be for the length of the FTZ programme until 30th June 2024, with the possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. It is the intention to run the DPS for as long as it is required.

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48100000 - Industry specific software package
• 48332000 - Scheduling software package
• 60000000 - Transport services (excl. Waste transport)
• 72250000 - System and support services
• 72260000 - Software-related services
• 72590000 - Computer-related professional services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.
• Financial restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** For further details regarding the entirety of the call off processes, contracting options and access is set out within the original DPS contract notice 2021/S 000-004302, and these will apply to the operation of Lot 8. Refer to the call for application for further information.