Maintenance of Air Conditioning & Air Handling Units

Concepts

• repair and maintenance
• air handling unit
• hamilton
• air conditioning & air handling units
• air conditioning
• maintenance of air conditioning
• air handling units
• continuous air quality
• maintain equipment
• miscellaneous repair

Location

South Lanarkshire Council

Description

The Council has a legislative requirement to service and maintain the Air Conditioning (AC) and Air Handling Unit (AHU) installations in their properties to ensure: Optimum performance of the equipment is achieved and maintained Provision of thermal comfort levels for occupying staff are maintained Maintain equipment as per manufacturers recommendations Currently SLC have approximately 231 properties that Housing and Technical Resources are responsible for maintaining (includes various education establishments, roads depots, social work establishments, leisure centres, etc) with Air Conditioning (AC), Air Handling Unit (AHU) installations, common ventilation and heat reclaim installations, which form this contract. However, properties maybe added or removed during the contract period. The contract consists of: Service and Maintenance visits. Pre-maintenance inspections, as and when required – prior to any new properties being added. Remedials - identified during a service visit. Call outs – 24 hour, 365 days per year. All works and services requires to be carried out in accordance with F-Gas Regulations 2007; REFCOM F-Gas Company Certificate 2009 and Supplementary information, good working practices, AC and AHU equipment manufacturer’s recommendations. In addition, there are 8 continuous air quality monitoring stations within South Lanarkshire area which require to be maintained to ensure optimum efficiency of the equipment within the cabinets.

Total Quantity or Scope

Procurement will be conducted via the Open Tendering procedure and the ITT will be published in Public Contracts Scotland Tender (PCST). Additional information: Quality Award Criteria is listed below: Qualifications & Accreditations of Operatives Fictitious Initial Service Visit Service Delivery Resources Community Benefits -- minimum number of points required - 150 Fair Work First

Renewal Options

Contract has an optional extension of up to 36 months subject to satisfactory performance, financial standing and available funding. The contract will be renewed prior to the end of the contract period of the new contract.

Award Criteria

CPV Codes

• 50800000 - Miscellaneous repair and maintenance services

Indicators

• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Exclusion Criteria Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self-cleansing measures undertaken. Declarations and Certificates In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T. SPD Question 2D.1 Prompt Payment Certificate SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration SPD Question 3A.6 Modern Slavery Act 2015 Declaration SPD Question 3C.1 Blacklisting in the Construction Industry Declaration Declaration Section Form of Offer to Tender SPD Question 3D.11 Non-Collusion Certificate SPD Question 4B.4 Copies of Audited Accounts for Previous 2 Years SPD Question 4B.5.1 Insurance Certificates SPD Question 4C.6 Accreditations / Training certificates for Operatives SPD Question 4D.1 Quality Assurance Accreditation Attachment Area Health and Safety Questionnaire Attachment Area Serious & Organised Crime Information Sharing Protocol with Police Scotland Form *The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the Commercial Envelope. In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22148. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Under this agreement bidders will be required to actively participate in the achievement of Community Benefits. A summary of the expected Community Benefits has been provided within the General Attachment Area/Technical Envelope and bidders will be asked to provide details of the Community Benefits they can offer as part of their bid. The Council has calculated that the minimum total of 150 community benefit points which must be delivered under this project. (SC Ref:707529)