Framework Agreement for Provision of Cleaning Services for Properties and Kitchens in the Falkirk Council Area

A Tender Notice
by FALKIRK COUNCIL

Source
Find a Tender
Type
Framework (Services)
Duration
4 year
Value
£2M
Sector
FACILITY
Published
23 Sep 2022
Delivery
01 Jan 2023 to 31 Dec 2026
Deadline
24 Oct 2022 11:00

Concepts

Location

Falkirk Council's area of Operations

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

Falkirk Council intends to appoint suitably experienced cleaning providers for the provision of cleaning services for properties, communal areas, and kitchens at various sites within the local authority area.

Lot Division

1 Void Properties
  • Value: £1M

Falkirk Council operates a stock of Void properties for mainstream tenancies. These range from bedsits, 1-, 2- and 3-bedroom properties. The authority has a commitment to clean these properties prior to occupation. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Annex 9.

Award Criteria
Method Statements 35
price 65
2 Homeless Properties
  • Value: £550K

Falkirk Council operates a stock of properties for allocation to homeless persons. These range from bedsits, 1-, 2- and 3-bedroom properties. The authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished therefore the work will involve more than just a straightforward empty house clean. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Annex 9.

Award Criteria
Method Statements 35
price 65
3 Communal Areas
  • Value: £220K

The service will cover regular cleaning of communal areas in 17 (13 High Flats) flatted residential blocks in central Falkirk, including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Annex 9.

Award Criteria
Method Statements 35
price 65
4 Deep Clean of Kitchens and Kitchen Canopies
  • Value: £160K

The service will cover regular cleaning of production kitchens and serveries across Falkirk Council’s schools and corporate sites. The authority has a commitment to conduct an annual deep clean of these kitchens to ensure and maintain safety standards. The deep clean should encompass a full clean of all equipment within the equipment and all surfaces. There is also a requirement for the scheduled cleaning and/or replacement of filters in kitchen canopies. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Award Criteria
Method Statements 40
price 60
5 External Cleaning of Council Properties
  • Value: £400K

This section is for cleaning down of all properties after roughcasting and roofing works have been carried out. Works to include for; removal of roughcast chips from all garden elevations, removal of all debris, materials and builders waste from all garden areas, cleaning of all windows including frames and sills (external), cleaning of all external faces of external doors, cleaning of all external pipework, handrails, railings, support poles, etc. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Award Criteria
Method Statements 25
price 75

CPV Codes

  • 90910000 - Cleaning services
  • 90911000 - Accommodation, building and window cleaning services
  • 90911200 - Building-cleaning services
  • 90919300 - School cleaning services
  • 90911300 - Window-cleaning services
  • 98341130 - Janitorial services

Indicators

  • This is a recurring contract.
  • Renewals are not available.
  • Financial restrictions apply.
  • Staff qualifications are relevant.
  • Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** 1. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response in advance of the submission deadline to avoid any last minute issues. 2. Third Party Employers for lots 1,2, and 3 have identified TUPE may apply. It is also confirmed that there would be no Transferring Employees (meaning employees of the Council according the definitions). The TUPE information supplied in the tender relates to the Third Party Employer (according to the definitions) employees. Please refer to Annex 9 – Contractual Documentation and statements within the ITT. 3. It is envisaged that there would be a maximum of 3 participants per Lot. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=707399. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: A summary of the expected community benefits has been provided as follows: (a) Where the cumulative value of spend is between 100,000 GBP and 499,999 GBP the contractor(s) will provide at least 13 weeks training/work experience for at least one new trainee per year for the duration of the contract. The trainee will be obtained from a source agreed by the Council and the placement can be across a range of disciplines to be determined by the successful contractor. The contractor will be required to meet with Falkirk Council’s Employment and Training Unit to discuss implementation prior to contract start. (b) Where the cumulative value of spend is between 500,000 GBP and 1,000,000 GBP the contractor(s) will provide at least 26 weeks training/work experience for at least one new trainee per year for the duration of the contract. The trainee will be obtained from a source agreed by the Council and the placement can be across a range of disciplines to be determined by the successful contractor. The contractor will be required to meet with Falkirk Council’s Employment and Training Unit to discuss implementation prior to contract start (c) Where the cumulative value of spend exceeds 1,000,000 GBP, the contractor(s) will provide a modern apprentice / formal training opportunity for at least one trainee. The trainee will be obtained from a source agreed by the Council and the placement can be across a range of disciplines to be determined by the successful contractor. The contractor will be required to meet with Falkirk Council’s Employment and Training Unit to discuss implementation prior to contract start (d) Each job vacancy (including those in subcontractor organisations) is notified to the Falkirk Council Employment and Training Unit. (SC Ref:707399)

Reference

Domains