FW0064 Building Compliance (Hard Facilities Management) Framework 2023-2027
A Tender Notice
by FORESTRY AND LAND SCOTLAND
- Source
- Find a Tender
- Type
- Framework (Services)
- Duration
- 3 year
- Value
- £3M
- Sector
- INDUSTRIAL
- Published
- 30 Sep 2022
- Delivery
- 30 Jan 2023 to 29 Jan 2026
- Deadline
- 14 Nov 2022 12:00
Concepts
Location
Throughout Scotland. Please see map of FLS buildings uploaded to PCS-T.
1 buyer
- Forestry & Land Scotland Inverness
Description
Forestry and Land Scotland (FLS) looks after the national forests and land to enhance biodiversity, support tourism and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. FLS also continues to provide vital timber supplies to support a sustainable rural economy. Further details on FLS can be found here: https://forestryandland.gov.scot/ FLS has a statutory requirement to service, repair and maintain its built estate across Scotland. There are approximately 550 buildings encompassing deer larders, storage facilities, offices, accommodation, recreation and visitor centres. This framework will provide services to ensure the FLS buildings are compliant with relevant legislation. There are 15 lots that each require different specialist professions.
Lot Division
| 1 | Fire Engineering Servicing and Repair
Forestry and Land Scotland (FLS) requires the inspection and testing at 6-monthly intervals of all fire safety installations and systems (including fire detection systems, stand-by power systems, door control mechanisms, smoke control systems, emergency lighting, and all passive fire protection systems). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 2 | Heating and Ventilation Servicing and Repair
Forestry and Land Scotland (FLS) requires the servicing and repair of heating and ventilation plant, in line with manufacturers' maintenance schedules. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 3 | Biomass Systems Servicing and Repair
Forestry and Land Scotland (FLS) requires a biomass service contractor to provide planned preventative and reactive maintenance of its plant in line with the specification outlined in this document. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 4 | Electrical Fixed Wire Inspection and Repair (including Lightning Protection Systems and fall protection/arrest devices)
Forestry and Land Scotland (FLS) requires a contractor to provide a planned inspection and testing service and a reactive repairs service for all electrical circuits and lightning protection systems in line with the specification. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 5 | Legionella L8 Compliance
Forestry and Land Scotland (FLS) requires a Contractor to aid in the prevention and control of Legionella across its built estate. The Contractor will provide advice, consultancy, operating, maintenance and management services associated with the control of Legionella in domestic hot and cold water systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 6 | Private Water Supply Servicing including Boreholes
Forestry and Land Scotland (FLS) has a number of regulated private water supplies across Scotland. Designated as the “Responsible Person” under the Water Intended for Human Consumption (Private Supplies) (Scotland) Regulations 2017, FLS will ensure that the water is wholesome through meeting water quality standards. To meet this duty, FLS requires a Contractor to undertake routine servicing and reactive maintenance to our regulated private water supply systems inclusive of boreholes. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 7 | Asbestos Surveying
Forestry and Land Scotland (FLS) requires a Contractor to perform Asbestos Management Surveys, Re-inspection Surveys and Refurbishment and Demolition Surveys across its built estate that was constructed prior to 1999. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 8 | Septic Tank Emptying
Forestry and Land Scotland (FLS) requires the routine and emergency emptying of septic tanks, compost toilets, interceptors, elsan points, silt and grease traps. FLS has approximately 90 septic tanks across its estate that provide foul drainage services for a range of facilities such as offices, visitor centres, workshops, deer larders, farms and residential properties. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 9 | Refrigeration and Air Conditioning Servicing and Repair
Forestry and Land Scotland (FLS) requires a Contractor to provide periodic and reactive maintenance to the refrigerant systems across built assets. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 10 | Waste Water Treatment Plant Maintenance
Forestry and Land Scotland (FLS) requires the planned preventative maintenance of the electro/mechanical systems and arrange for desludging of our small sewage treatment plants when required. The Contractor will also be required to attend to issues identified out-with planned schedules for reactive or emergency maintenance. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 11 | Demolition Works
Forestry and Land Scotland (FLS) requires Contractor to provide demolition works on the FLS estate. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 12 | Commercial Door Maintenance and Repair
Forestry and Land Scotland (FLS) requires a contractor to maintain its industrial doors in an efficient state, efficient working order and in good repair to meet our legal responsibilities. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 13 | Lifting Operation and Lifting Equipment Inspections
Forestry and Land Scotland (FLS) require the inspection of lifting and pressure systems equipment to meet Lifting Operations and Lifting Equipment Regulations 1998 (LOLER), Pressure Systems Safety Regulations 2000 (PSSR) and the Provision and Use of Work Equipment Regulations 1998 (PUWER). The equipment is located at multiple workshops, deer larders and forest district offices. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 14 | Ecological Surveys
Forestry and Land Scotland (FLS) requires a qualified and licensed consulting ecologist Contractor to undertake early habitat assessments or scoping bird surveys at proposed demolition and renovation sites to determine the likely impact on wildlife and biodiversity. Where there are concerns of an impact on wildlife, a survey is to be undertaken to be followed by mitigation measures and licensing where applicable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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| 15 | Fire Risk Assessments
Forestry and Land Scotland (FLS) requires a Contractor to undertake suitable and sufficient Fire Risk Assessments for the protection of life across non-domestic premises. The fire risk assessments will be non-intrusive and meet the requirements of life safety legislation, Fire (Scotland) Act 2005 and the Fire Safety (Scotland) Regulations 2006. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award Criteria
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Renewal Options
A single 12-month optional extension from January 2026 to January 2027.
CPV Codes
- 77300000 - Horticultural services
- 79993100 - Facilities management services
- 50413200 - Repair and maintenance services of firefighting equipment
- 50720000 - Repair and maintenance services of central heating
- 50712000 - Repair and maintenance services of mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50700000 - Repair and maintenance services of building installations
- 71314310 - Heating engineering services for buildings
- 50531100 - Repair and maintenance services of boilers
- 71315400 - Building-inspection services
- 71314100 - Electrical services
- 50116100 - Electrical-system repair services
- 65130000 - Operation of water supplies
- 90713100 - Consulting services for water-supply and waste-water other than for construction
- 71800000 - Consulting services for water-supply and waste consultancy
- 90714500 - Environmental quality control services
- 45232150 - Works related to water-distribution pipelines
- 45232430 - Water-treatment work
- 90711100 - Risk or hazard assessment other than for construction
- 71600000 - Technical testing, analysis and consultancy services
- 71630000 - Technical inspection and testing services
- 90450000 - Treatment services of septic tanks
- 90410000 - Sewage removal services
- 90430000 - Sewage disposal services
- 50530000 - Repair and maintenance services of machinery
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50730000 - Repair and maintenance services of cooler groups
- 45259100 - Wastewater-plant repair and maintenance work
- 45111100 - Demolition work
- 45110000 - Building demolition and wrecking work and earthmoving work
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 71000000 - Architectural, construction, engineering and inspection services
- 71631100 - Machinery-inspection services
- 71730000 - Industrial inspection services
- 71355000 - Surveying services
- 90710000 - Environmental management
- 90713000 - Environmental issues consultancy services
- 90720000 - Environmental protection
- 71317100 - Fire and explosion protection and control consultancy services
- 71317210 - Health and safety consultancy services
- 75251110 - Fire-prevention services
Indicators
- This is a recurring contract.
- Renewals are available.
- Financial restrictions apply.
- Technical restrictions apply.
Other Information
** PREVIEW NOTICE, please check Find a Tender for full details. ** It is a requirement of this tender that all staff involved in the delivery of all contracts awarded are paid at least the Real Living Wage. FLS reserves the right to modify the duration, volume and, or, value of the framework, by undefined limits, under Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, where required, as a result of the circumstances listed in FW0064 All-lots Specification, attached within PCS-T. The Scottish Government Supplier Journey provides guidance on how to bid for public sector contracts: https://www.supplierjourney.scot/ The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/ The Procurement Journey Scoring Methodology will be used for this exercise - full scoring methodology is detailed in the Evaluation and Award Criteria Document. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21385. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Delivery of Community Benefits is only mandatory for the following lots: Lot 4 - Electrical Fixed Wire Inspection and Repair (including Lightning Protection Systems and fall protection/arrest devices) Lot 11 - Demolition Works Lot 14 - Ecological Surveys FLS is looking for suppliers who, in carrying out their obligations under this framework, will bring benefit to the local and broader Scottish community in compliance with the Specification. Community Benefits will only require to be realised once the annual trigger point has been reached. The Contractor will choose from a menu of Community Benefits and will have 3 months to deliver them. More details can be found in the 'All-lots Specification' document available on PCS-T. (SC Ref:705279)
Reference
- ocds-h6vhtk-0371de
- FTS 027504-2022