Event Management Framework

Concepts

• event services
• events management
• inverness
• stromness
• aviemore
• hie
• event management framework
• marketing management
• term of this framework
• direct framework agreement

Location

Scotland:

Description

HIE intends to award a multi-supplier Framework for Events Management which will provide support for planning, managing and successfully running a wide range of digital, physical and hybrid events, or supporting internal event managers. This may include implementation of conferences, exhibitions, dinners and launch events. Most events will be in Scotland, but on occasion may be elsewhere in the UK or abroad.

Total Quantity or Scope

The contract will be awarded under a Framework Agreement to approximately 3 suppliers and under this agreement, no minimum workload is guaranteed. Services will be agreed on an “as required” basis only. It will also be available for call-off by any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE). Other organisations entitled to benefit from the framework will enter into a direct framework agreement with the successful suppliers on the same terms and conditions as those applying between HIE and the suppliers. The 4-year budget currently available to deliver this service is between GBP 450,000 and GBP 500,000 (excluding VAT). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal Options

HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements for full details. Such modifications may include: - Changes to service requirements due to due to Covid-19 or any other pandemic or public health emergency. This may include events changing from delivery “in person” to online or hybrid - Addition or removal of the number of potential events which increases or decreases the anticipated number of hours required - Changes to HIE’s available budget to deliver these services - Pricing will be based upon the rates submitted as part of the Framework bid

Award Criteria

CPV Codes

• 79952000 - Event services
• 79413000 - Marketing management consultancy services

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are not available.
• Staff qualifications are relevant.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Where bidders are participating with others (SPD 2A.17) and/or relying on the capacity of other entities in order to meet selection criteria (SPD 2C.1) they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted. Tenders must be submitted via the PCS Postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. PCS also gives suppliers access to an on-line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=703507. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Bidders will be expected to support the delivery of community benefits which take into account HIEs role as a local economic development agency. See the Tender documentation for details. (SC Ref:703507) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=703507