National Framework Agreement for Legacy Information Integration and Management

Concepts

• legacy information integration and management
• chester
• patient administration system
• countess of chester hospital nhs foundation trust’s commercial procurement services
• archived version of the legacy system
• legacy systems
• legacy
• management
• information systems
• legacy information integration

Location

United Kingdom:

Description

The Countess of Chester Hospital NHS Foundation Trust’s Commercial Procurement Services seeks to introduce a new Framework Agreement which will allow NHS Trusts to procure legacy information integration and management solutions.

Total Quantity or Scope

When NHS organisations migrate from either a Patient Administration System (PAS) to an Electronic Patient Records (EPR) system, or move from one EPR to another, much of the clinical patient data held in the previous system and other legacy systems is archived. Access to this data is through an archived version of the legacy system(s) and requires a separate login, making accessing this patient data a slow and sometimes laborious process. The organisation is then required to maintain archive contracts for one or more legacy systems, which may be unsupported, in order to allow continued access to the archived patient data. This framework relates to the procurement of a cloud-based or on-site archive which interfaces directly with the live EPR, so clinicians can access archived clinical patient data seamlessly from within the live EPR. The data is extracted, analysed and migrated to the new system, ensuring the data is usable in the new system. Data can be extracted from multiple systems and aggregated into one archive, simplifying access where multiple systems may have been in place previously. The archive and the live EPR will interface directly, and access to the archived data is available within the new EPR system, streamlining access and allowing the legacy contracts to be ended.

Renewal Options

The Term of this Framework Agreement shall be two (2) years from the Commencement Date and may be extended for up to a further two (2) years in yearly increments provided that the duration of this Framework Agreement shall be no longer than four (4) years in total.

CPV Codes

• 48814200 - Patient-administration system
• 48000000 - Software package and information systems
• 48180000 - Medical software package
• 48600000 - Database and operating software package
• 48613000 - Electronic data management (EDM)
• 48732000 - Data security software package
• 72322000 - Data management services

Indicators

• Variant bids may be considered.
• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** How to express interest and bid for this opportunity: 1) Browse to the e-sourcing portal https://www.nhssourcing.co.uk and click on view current opportunities; 2) Select the title of the ITT. 3) Review the ITT, framework agreement specification, prerequisites and list of eligible users (you may do this without registering). 4) Register your organisation on the eSourcing portal (this is only required once). 5) Accept the portal terms and conditions and click ‘continue’, enter your organisation and user details; note the username you chose and click ‘Save’ when complete; you will shortly receive an e-mail with your unique password (please keep this secure); 6) Login to the portal with the username/password. 7) Click the ‘PQQs/ITTs Open To All Suppliers’ link (These are pre-qualification questionnaires or invitations to tender open to any registered supplier). 8) Click on the relevant PQQ/ITT to access the content. 9) Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (This is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box. 10) Responding to the ITT. Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). You can now use the messages function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help orcontact the eTendering help desk.