Hosted Electronic Solution for the Administration of Disclosure and Barring Service

Concepts

• business services
• salford
• stockport
• warrington
• bolton
• wigan
• blackpool
• blackburn
• oldham
• trafford

Location

Oldham

Description

GMCA Members are seeking to engage an e-Broker to facilitate the administration of DBS checks electronically via a hosted solution. GMCA members each provide a DBS checking service to all areas within their authorities, including schools and licensing. In addition, the GMCA members operate an Umbrella Body Service for DBS checks for volunteers and other third party organisations/individuals. Typical DBS processes for organisations within GMCA involve but not limited to the following: • Identity verification for new staff (sometimes this will be done by the recruiting manager at interview). For existing staff and umbrella body checks, identity verification is carried out by the service requesting the check • Route 2 checks, if required, are conducted by external providers • Resolving errors and/or queries on completed application forms • Invoicing, receiving and recording payment (for schools and umbrella body service clients) • Recording full details of each application • Forwarding applications to the DBS • Applications for new starters are tracked on the DBS website • The applicant takes the disclosure to the recruiting manager • Manager/HR initiates rechecks • Full administration of the DBS update Service to enable regular checks on existing employees. • Requirement for support when re registering with Ministry of Justice as a registered body

Total Quantity or Scope

The contract is led by Oldham Council. The following 12 Authorities have fully committed to the solution and their anticipated requirements under the contract are included in the pricing schedule: • Blackpool Council • Blackburn with Darwen Council • Bury Council • Bolton Council • Oldham Council • Rochdale Council • Salford Council • Tameside Council • Trafford Council • Wigan Council • Manchester City Council • Greater Manchester Fire & Rescue Service Please note Cheshire East and Warrington Borough Council could also potentially be joining at a later date. Stockport Council have also been included should they wish to use the contract. The number of DBS checks per year across the authorities is circa 29,000 but does not include schools, licensing, volunteers and external clients.

Renewal Options

The initial contract period is for 2 years and built into the contract are two optional extension periods of 1 year each (1+1 optional years).

Award Criteria

CPV Codes

• 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
• 48900000 - Miscellaneous software package and computer systems
• 79600000 - Recruitment services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Performance considerations apply.
• Award on basis of price.