Invitation To Tender for a Managed Payroll Service for the Mulberry Schools Trust

Concepts

• payroll management
• managed payroll service
• mulberry schools trust
• managed payroll service for the mulberry schools trust
• academy trust
• consequence of schools
• trust’s current school portfolio
• payroll providers
• schools
• single payroll provider

Location

London

Description

The Mulberry Schools Trust requires a managed payroll service for each of the five schools within the academy Trust. At present, and as a consequence of schools joining the Trust, the Trust currently works with two payroll providers. It is looking to engage a single payroll provider to support the Trust’s current school portfolio and additional schools as the join the Trust throughout the contract term. The Trust is looking to engage with a provider for a Managed Payroll Service for a period of five years with an option to extend for a further 12 months.

Total Quantity or Scope

The Trust requires a Managed Payroll Service across each of its schools. At present, and as a consequence of schools joining the Trust, the Trust currently works with two payroll providers. It is looking to engage a single payroll provider to support the Trust’s current portfolio of five schools plus any additional schools as the join the Trust throughout the contract term. The Trust currently has a decentralised system for many aspects of our finance, HR and payroll services. Each school is responsible for its payroll and the payroll costs are taken from each school bank account. This will continue for the foreseeable future. The Trust requires a Managed Payroll Service solution to meet its requirements as detailed within the Invitation to Tender documentation.

Renewal Options

72 month(s) from the commencement date, with 60 initial month(s) and option to extend 1x12 month(s)

CPV Codes

• 79211110 - Payroll management services
• 72212400 - Business transaction and personal business software development services
• 79900000 - Miscellaneous business and business-related services
• 79631000 - Personnel and payroll services
• 72212450 - Time accounting or human resources software development services
• 48450000 - Time accounting or human resources software package

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Mulberry Schools Trust Internal Reference Number is MUL/PR/01. The Managed Payroll Service solution is required by the Mulberry Schools Trust and Dukefield Procurement Limited are acting as agents of Trust in the undertaking of this procurement tender exercise. The Dukefield Procurement Limited lead is Steve Davies who can be contacted at steve.davies@dukefieldprocurement.co.uk or via phone on 07966 040564. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: https://suppliers.multiquote.com the tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Trust expressly reserves the rights: (a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) to award a contract covering only part of the it's requirements if explicitly detailed within the tender documentation; (d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) the contracting authority will not be liable for any costs incurred by tenderers; (h) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee the volume of business activity under this contract.