Estates Professional Services Framework

Strategic Definition - Appraisal of SDS needs and core project requirements Preparation and Brief - Development of Initial Project Brief. Feasibility Studies and Option appraisals Concept Design - Prepare Concept Design including outline proposals for building services systems, outline specifications and preliminary cost information Design Development - Prepare Developed Design including co-ordinated proposals for building services systems, outline specifications and cost information. Preparation and submission of Planning Applications Technical Design - Prepare Technical Design to include all architectural, structural and building services information, specialist sub-contractor design and specifications. Preparation and submission of Building Warrants Construction - Supervision of onsite and offsite construction in accordance with construction programme. Resolution of site queries Handover and Close Out - Handover of project and conclusion of building contract. Preparation of as built drawings In Use – Post Occupancy Studies. Maintain as built information in response to operational developments.

Workplace Strategy - Appraisal of SDS needs and core requirements in terms of space occupied and development of strategies to align with business objectives Space Planning - Development of space planning layouts to support operational decision making and project briefs/ option appraisals. Space Demand and Supply Analysis - Analysis of existing and future space requirements based on headcount information and align with estates strategy at a local/ regional and national level. Project Briefing - Prepare project briefs based on space demand and operational requirements for issue to project design team. Smart Working - Lead client and stakeholder workshops to drive adoption of Smart Working principles throughout the SDS estate. Development and maintenance of SDS Smart Working guidelines. Building Appraisals - Analysis of physical and technical characteristics of buildings and space to inform estates decision making. In use - Post Occupancy Studies. Maintain as built information in response to operational developments CAD Standards - Development of CAD standards to be adopted by consultants and suppliers in the preparation of design layouts and as built drawings.

SDS require support in the effective management of our leased estate. Acquisition and disposals of leasehold property Negotiations on rent reviews Lease breaks, terminations and expiries Lease renewals and extensions Market searches and market reporting Preparation of recommendation reports in relation to lease approval papers required by Scottish Government Dilapidations negotiations and dispute resolutions Resolution on landlord and tenant issues including consents, service charges and claims Rating support services including returns of Valuation Questionnaires Maintenance and development of SDS’s existing property lease database, including lease/lessor details and key lease event dates. The exact format will be agreed upon appointment. Advice to support the development and implementation of the SDS estates strategy Advice on procurement matters for property related issues Valuations and cash flow analysis in alignment with Scottish Government Green Book Support as appropriate for planning applications Landlord consents where required Commission and interpret condition surveys Act as Intelligent Customer for all works relating to the Property Portfolio within the scope of this brief Work with other SDS appointed suppliers in the estates and property management service, including Project Managers, external contractors as well as our in-house legal team and external lawyers Helping SDS deliver on its Corporate Social Responsibility agenda General advice on estates and property management Forward valuations on dilapidations and portfolio exposure issues. Other associated services as required Building Management Services

PM is required to develop and maintain pre contract and post contract programme with key dates/milestones necessary to ensure successful delivery of all projects PM will be responsible for all tendering of packages of works for all projects. SDS reserves the right to Audit at any time and all appointments must be made based on 3 appropriate quotes reviewed by the client or client representative. PM must, when contracting on behalf of SDS, do so in line with Scottish Government public procurement rules. The PM will act as Single Point of Contact and will co-ordinate the activities of all other professional appointments related to projects including interior design, space planning, M&E and structural engineering, including management and co-ordination of fee invoicing from all members of the Design Team. The PM will act as Principal Designer including all duties to comply with CDM regulations (CDM 2015) Liaison with incumbent contractors whom SDS have a contractual relationship and sub-contracting of some service providers. It should be noted that SDS have a contracted IT Company and Facilities Management company who need to be liaised with. PM should ensure that all appointed contractors purchase sustainable products as far as reasonably possible PM will be responsible for arranging regular site meetings as required and appropriate for the project to include preparing agendas, chairing meetings, taking and distributing minutes and actions in a timely manner. PM will set up and manage Design Team Meetings with SDS to discuss budget progress and any issues relating to the project Development and control of the Risk Register PM will be responsible for the co-ordination and issue of all tender documentation including post tender analysis report Production and regular maintenance of a detailed cost plan and cash flows Ensuring all Statutory Approvals, including landlord approvals for works are achieved in advance of the works starting Maintaining a full and robust Change Management procedure, and a running consolidation of potential exposures to the client and programmed budget Defects monitoring and reporting Completion and submission to the client of Operation and Maintenance manuals and as built drawings. SDS has an incumbent Total Facilities Management partner, and they will be the receiving body for these documents and certificates via our Facilities Team Manager. Manuals should be received within 10 days after handover of site. Snagging should be complete before handover of site PM to carry out/ co-ordinate inspection at End of Defects Period and prepare a report. Ensure all defects are made good timeously and prior to release of any retention monies. Final accounting and reporting

• Architectural, Space Planning & Interior Design Services
• Num offers: 14
• Value: £380,000 [share]
• Awarded to group of suppliers.

• Architectural, Space Planning & Interior Design Services
• Num offers: 14
• Value: £380,000 [share]
• Awarded to group of suppliers.

• Architectural, Space Planning & Interior Design Services
• Num offers: 14
• Value: £380,000 [share]
• Awarded to group of suppliers.

• Architectural, Space Planning & Interior Design Services
• Num offers: 14
• Value: £380,000 [share]
• Awarded to group of suppliers.

• Workplace Consultancy
• Num offers: 7
• Value: £50,000 [share]
• Awarded to group of suppliers.

• Workplace Consultancy
• Num offers: 7
• Value: £50,000 [share]
• Awarded to group of suppliers.

• Workplace Consultancy
• Num offers: 7
• Value: £50,000 [share]
• Awarded to group of suppliers.

• Property Surveyor / Lease Management Services
• Num offers: 5
• Value: £250,000

• Project Management
• Num offers: 6
• Value: £150,000