Cleanroom Management System

Concepts

• cleanroom management system
• southampton
• added-value database
• zepler institute
• current cms system
• management
• user management
• tool income management
• phoenix bv
• university's zepler institute

Location

Southampton, Hampshire, UK

Description

The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV. The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions: a. Tool booking, b. Tool & user management (downtime, user access etc), c. Training management, d. Tool income management via finance, e. Tool performance reporting, In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database.

Total Quantity or Scope

Procurement Process: This procurement process is being conducted as an open procedure; consisting of an Invitation to Tender stage Invitation to Tender (ITT) stage -Tenderers will be invited to submit formal tenders at this stage Contract Period: The University proposes to enter into a Contract for 60 months - this will be the maximum contract period, including any potential extensions with the successful tenderer. This will comprise of an initial contract period of 36 months for the provision of the software and services. The contract will be effective on signing. The initial term of the of 36 months will run from the date of delivery of the softwae and service with extensions if so agreed by the University, running from the expiry of the initial contract period. Contract Value: The estimated value of the initial 3-year contract period is within the range of £100,000 to £150,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period. Additional information: Lots: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Award Criteria

CPV Codes

• 72321000 - Added-value database services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are not available.
• Financial restrictions apply.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.