Rutland County Council Highways Term Maintenance Contract (HTMC)

Concepts

• highway maintenance
• oakham
• anticipated maximum term of the contract
• rutland county council highways term maintenance contract
• htmc
• council requires highways maintenance services
• highways maintenance services
• town councils
• rutland
• rutland county council

Location

Leicestershire CC and Rutland:

Description

Requirement The Council requires highways maintenance services including capital schemes and related services as specified throughout the County of Rutland e.g., re-surfacing, repairs and related works and services, including maintaining public rights of way. Term The anticipated maximum term of the contract including extensions is 20 yrs. approx. (10+5+5). The contract is due to commence 1st June 2024 and the initial term will be until 31st March 2034 i.e., 9 yrs. & 10 months. Contract extension is subject to performance Value The estimated maximum contract value is £3.7m approx. pa x 10+5+5 = £74m approx. i.e., £3.5m approx. pa for Rutland County Council + £200k approx. pa for other named Councils = £3.7m approx. pa in total TUPE will apply to this contract.

Total Quantity or Scope

Short-listing This procurement will follow the restricted procedure to short-list five bidders to invite to tender. Short-listing will be based on potential suppliers responses to the standard Selection Questionnaire Parts 1 and 2 and, for the purpose of this tender, several scored questions added to Part 3 of the SSQ. ITT The five short-listed bidders will be invited to complete the Award Questionnaire and submit the pricing Schedule (Cost Model) and several other Schedules that form part of the tender response. Both the selection questionnaire and the award questionnaire must be completed on line in ProContract. Short-listed bidders must also complete and submit several Schedules to the contract as well. These Schedules will be included in the tender pack published on ProContract. Award Criteria The award criteria are Quality 40%, Social Value 10%, Price 50%. Indicative Timetable The Council is aiming to short-list by mid March and to invite tenders by early April; the deadline for bids is anticipated to be early July, award of contract by the end of November and mobilisation from December 2023 for commencement of contract 1st June 2024. Use by other councils The contract allows scope for other named Councils, including parish and town Councils within Rutland, and neighbouring District and County Councils, to make use of the services of the appointed contractor. However, the use by these other Councils will not match the scope and scale of use by Rutland County Council. The maximum value of the services that these other Councils might use is anticipated to be no more than £200k pa approx. in aggregate, equivalent to no more than £4m approx. over the anticipated maximum lifetime of the contract (£200k pa approx. x 10+5+5= £4m max. approx.) and this sum has been included in the estimated contract value. Use by these other named Councils is anticipated to be ad hoc, as and when required and typically serving as a contingency, for example when any of these named Councils’ own contracted resources are not available to meet their requirements and only when the contractor appointed to Rutland has capacity to fulfil these other Council’s requirements without compromising the contracted service to Rutland. The other Councils in question are: Parish and town Councils within the County of Rutland Lincolnshire County Council Leicestershire County Council North Northamptonshire West Northamptonshire South Kesteven District Council Peterborough City Council Harborough District Council Melton Borough Council

Renewal Options

The contract is for an initial term of nine years and ten months (1st June 2024 to 31st March 2034), with the option to extend for two further periods of five years each, subject to performance, making a maximum possible term of approximately 10+5+5 = 20 years.

CPV Codes

• 45233139 - Highway maintenance work

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **