HCC Jan 2023 - The Provision of Grocery, Fresh, Chilled and Frozen FoodHCL/FOOD/019

Concepts

• food and drink
• welwyn garden city
• hcl
• provision of grocery
• frozen foods
• award-winning contract caterer
• hertfordshire catering ltd
• dairy products
• annual value of spend
• hertfordshire catering limited

Location

Hertfordshire:

Description

Hertfordshire Catering Ltd (HCL) is currently out to procurement for the provision of Grocery, Fresh, Chilled and Frozen Foods.

Total Quantity or Scope

Hertfordshire Catering Limited (hereinafter referred to as HCL), is a Company limited by shares and wholly owned by Hertfordshire County Council (HCC). HCL is an award-winning contract caterer, dedicated to delivering excellence in educational catering and commercial sectors throughout Hertfordshire and surrounding counties. HCL has a requirement for the Provision of Grocery, Fresh, Chilled and Frozen Foods (hereinafter referred to as "Goods") to be delivered to various sites as listed in the tender documentation. All Goods supplied under this Contract must comply with all relevant legislation in force at the time. There will be a need for the Supplier to have a flexible approach as during the contract period the pattern, variety and volume of demand for Goods as well as the number of sites may be subject to change, and it is stressed that there are no undertakings concerning likely volume of demand. For guidance only, HCL’s estimated annual value of spend is approximately £10m. However, HCL reserves the right to adjust this requirement or grow their business during the duration of the Agreement should we wish to do so.Tenderers must submit a tender based on the Specifications, to the required levels of performance and the risk allocation embodied in the Contract. The successful Tenderer will be required to enter into a Contract with HCL under the terms set out in the Contract.The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions. HCL are exploring ways to increase their business in future years over the life of this Contract including working with other public sector bodies, which may or may not affect their ability to reach the estimated total value stated. Therefore, the spend under the contract will depend on the uptake of new services. HCL does not make any guarantees the contract will reach this value at any point in the life of the contract, nor does it guarantee future business growth. For the avoidance of doubt, the current estimated annual value of the Contract will be approximately £10,000,000.00 based on HCL’s current spend on the specified goods.The Contract will be awarded for an initial term of five years, with the option to extend the Contract up to three further years (two plus one year). Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.There will be no form of exclusivity or volume that is guaranteed under the Contract and HCL will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Contract.Full details are in the tender documentation.

Renewal Options

The Contract will be reviewed at the end of the Contract period.

CPV Codes

• 15000000 - Food, beverages, tobacco and related products
• 15500000 - Dairy products
• 15400000 - Animal or vegetable oils and fats
• 15600000 - Grain mill products, starches and starch products
• 39220000 - Kitchen equipment, household and domestic items and catering supplies
• 15300000 - Fruit, vegetables and related products
• 39830000 - Cleaning products
• 15100000 - Animal products, meat and meat products
• 15800000 - Miscellaneous food products
• 15200000 - Prepared and preserved fish

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. ** PREVIEW NOTICE, please check Find a Tender for full details. ** Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, HCL's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.HCL reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If HCL takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.HCL undertakes to hold confidential any information provided in the proposal submitted, subject to HCL’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity, then this should be stated with the reason for considering it sensitive. HCL will then endeavor to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.HCL reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet HCL’s requirements and remain financially viable to fulfil the requirements under the Contract.