Digital Strategy Masterplan - Consultancy Services

Concepts

• southampton
• computer support
• university and the governing body, university council
• digital strategy masterplan - consultancy services
• consultancy services
• digital development
• new strategy
• digital transformation
• digital strategic plan
• digital infrastructures

Location

The services will be able to be carried out through a blend of online, remote working and onsite workshops and meetings. There will be a need to attend at least 2 full in-person governing body meetings. The services are to be delivered to the University of Southampton, Highfield Campus, Southampton, Hampshire, SO17 1BJ

Description

The University has launched its new Strategy with a core purpose to inspire the remarkable and a commitment to excellence in all that we do. Further information can be found at: https://www.southampton.ac.uk/about/strategy. A core characteristic of our of Strategy is the Triple Helix approach, by strengthening and increasing the links between our activities our Triple Helix approach will achieve greater impact and accelerate new ways to tackle the world's most complex problems. It has been clearly acknowledged that digital development and a new approach to this element of our work will be key enabler of our goals. Our intention is to deliver a step change in digital transformation across the University, enabling our reach and impact to be extended. Our digital infrastructures are a vital component in realising our ambitions. Relatedly, we are in the process of developing an Organisational Excellence Strategic Plan. The work to date on this plan has confirmed the need to enhance our digital infrastructure and deliver services that are digitally leading-edge with a human face. To help us realise the ambition to make a step-change in digital, we wish to develop a Masterplan that will inform priorities for change, the investment we need to make, and guide how we need to change to stay up-to-date and relevant in the future. This Digital Strategic Plan will also significantly contribute to student life at the University as it will act as an enabler for key digital deliverables in the Education, Student Experience, and International strategic plans.

Total Quantity or Scope

To help us realise the ambition to make a step-change in digital, we wish to develop a Digital Masterplan that will inform priorities for change, the investment we need to make, and guide how we need to change to stay up-to-date and relevant in the future. This Digital Strategic Plan will also significantly contribute to student life at the University as it will act as an enabler for key digital deliverables in the Education, Student Experience and International strategic plans. The Executive of the University and the governing body, University Council, are keen to see us move to develop our Digital plans at pace. This will require us to have a clear strategy and Masterplan that demonstrates a coherent vision for the delivering a step change in digital transformation across the University. To this end we are seeking to appoint an external consultancy who can work with us to develop an overarching and compelling Digital strategic plan, clearly aligned to the ambitions in our University Strategy and supporting our suite of strategic plans. There will also need to be an associated Masterplan that identifies priority projects for investment (including quick wins), captures their interdependencies, and provides the direction of travel for the University to be fully digitally enabled by 2027 with milestones along the way. This project and plan should aim to achieve the following goals: • Undertake a review of the current state of digital in the University. • Work with the University to define a new digital vision and the associated strategic priorities from both a staff and student perspective. • Identify the digital opportunities that will enable a step-change in our performance. • Ensure the strategy considers in-train projects and how they will align with the plan. • Ensure the strategy responds to the Triple Helix, developing how we teach, research, undertake enterprise activities and engage with our communities. • Increase digital literacy amongst our staff and students. • Align outputs with the University's ICT 5-year plan and Estates Strategic Plan. • Develop a new strategic plan and associated roadmap that will enable the University to be comprehensively digitally enabled by 2027. This will include defining the scale of work required, associated timelines, interdependencies, and options for development. The successful consultancy will be able to bring experience of understanding of digital strategy development and transformation into operations within the HE sector and will be able to present this information in a persuasive way. They will have experience of credible, realistic plans that have delivered real change for other clients, and they will understand the different stakeholders and their perspectives in the development of this work in a large, world class, research intensive and multi-faculty university. The University proposes to enter into a contract for a maximum of two (2) years, this will be the maximum contract period, including any potential extensions with the successful tenderer(s). This will comprise of an initial contract period of six (6) months in which the Digital Strategy Masterplan must be delivered, with an option to extend by a further eighteen (18) months subject to satisfactory performance and at the discretion of the University if follow up work is required. The total budget available for the proposed Contract will not exceed a Contract value of £500,000 GBP (excluding VAT). The total proportion of the budget allocated to producing the Digital Strategy Masterplan will not exceed £250,000 GBP (excluding VAT). The remaining budget from the total budget available taking into consideration the total proportion allocated to producing the Digital Strategy Masterplan is to enable the option to extend by a further eighteen (18) months subject to satisfactory performance and at the discretion of the University if follow up work is required TUPE is not applicable to this procurement activity. Additional information: This procurement is not suitable for splitting into Lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Award Criteria

CPV Codes

• 72600000 - Computer support and consultancy services
• 72220000 - Systems and technical consultancy services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.