Tudor Grange Academies Trust ~ FM Tender

Concepts

• tudor grange academies trust
• west midlands
• facilities management
• fm tender
• core fm services
• delivery of the fm services of hard fm
• trusted partner
• soft fm
• academy
• family of academies

Location

West Midlands England: WEST MIDLANDS (ENGLAND)

Description

The successful Supplier will be required to provide Facilities Management services for Tudor Grange Academies Trust. Please see SQ Document for site addresses.

Total Quantity or Scope

The Tudor Grange Academies Trust comprises of 12 Academies across Worcestershire, West Midlands, and Leicestershire. The portfolio includes 6 Primary, 5 secondary and 1 all through Academy, with over 460 teachers and 7600+ pupils. The Trust has 2 further schools joining the portfolio in 2023. The Tudor Trust vision Tudor Grange Academies Trust is a family of Academies with a shared ethos, common values and collective goals, which are as follows: •We are working together in a model of meaningful, focused collaboration to achieve excellence in our schools. •We are driven by four key values: •Our children will live ‘Happy, fulfilling lives’ •Outstanding teaching and learning are our core focus •Outstanding Governance supports our schools •Leadership and professionalism drive continuous improvement The Trust is looking for a trusted partner, who will self-deliver all of the core FM services, outsourcing only the specialist areas. The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which remains compliant at all times. A summary of the pertinent points of the project are as follows: •At present the delivery of the FM services of Hard FM, Soft FM, and Helpdesk Services to the estate, are currently outsourced. •The estate is growing and therefore requires an agile approach •The full services in scope are: Management Services •Minibus Fleet Management Hard FM - To Include: •M&E Services •Planned Preventative Maintenance (PPM) •Capital Projects Work •PAT testing •Fixed Wire Testing •Lift maintenance •Reactive maintenance •Statutory compliance •Drainage repairs •Gutter and Gulley cleaning •BMS maintenance •Consumables for PPM •Access control (hardware and software) - Due to an ongoing access control project this will be a separate contract. Helpdesk/ CAFM Systems: •Provision and management of a Helpdesk and CAFM system. Soft Services to include: •Security •Daily cleaning programme •Janitorial Services •Periodic cleaning •Event cleaning •Window Cleaning •Washroom Consumables •Feminine Hygiene •Pest Control inspections and servicing •Grounds Maintenance (this could sit under Hard FM) •Tree surveys The annual contract value is £2.9m to include the reactive works budget. The contract will commence August 2023 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. See SQ Document for further information.

CPV Codes

• 79993000 - Building and facilities management services
• 79993100 - Facilities management services

Indicators

• Variant bids may be considered.
• This is a one-off contract (no recurrence)
• Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://litmustms.co.uk/tenders/UK-UK-West-Midlands:-Building-and-facilities-management-services./7328E43667" target="_blank">https://litmustms.co.uk/tenders/UK-UK-West-Midlands:-Building-and-facilities-management-services./7328E43667 To respond to this opportunity, please click here: <a href="https://litmustms.co.uk/respond/7328E43667" target="_blank">https://litmustms.co.uk/respond/7328E43667 GO Reference: GO-2023110-PRO-21891864