Digitisation, Storage and Disposal Services

A Tender Notice
by WELSH GOVERNMENT - COMMERCIAL DELIVERY

Source: Find a Tender
Type: Dps (Services)
Duration: 8 year
Value: £8M-£4M

Sector: BUSINESS
Published: 13 Jan 2023
Delivery: To 03 Dec 2032 (est.)
Deadline: 14 Jan 2025 17:00

Concepts

Location

Wales:

Geochart for 1 buyers and 0 suppliers

1 buyer

Welsh Government Commercial Delivery Cardiff

Description

Welsh Government Commercial Delivery (formally National Procurement Service/NPS), on behalf of the Welsh Public Sector, established a Dynamic Purchasing System (DPS) for use by public sector organisations in Wales on the 16th of January 2017. The initial period of validity of the DPS was due to end on the 15th of January 2021 but was extended to the 15th of January 2023. This notice is to extend the arrangement for a further 24 months to the 15th of January 2025 with an updated total period of validity of 8years/96months. . The DPS covers Services in the following two lots: - Lot 1: Digitisation, Storage and Disposal of Records - Lot 2: Recycling, Reuse and Disposal of ICT Assets . This DPS is "Reserved" as described in Regulation 20(1)(a) of the 2015 Public Contracts Regulations (as amended). Eligibility to participate is restricted to sheltered workshops and economic operators whose main aim is the social and professional integration of disabled or disadvantaged persons, provided that at least 30% of the employees of those workshops, economic operators or programmes are disabled or disadvantaged workers. . This procurement is being conducted by the Welsh Government Commercial Delivery Team (WGCD), previously the National Procurement Service/NPS. Further information can be accessed from the following URL: https://gov.wales/national-procurement-service . Over 73 public sector organisation in Wales are eligible to use WGCD Agreements, including all Local Authorities, NHS bodies, Welsh Government, Welsh Government Sponsored Bodies, the Police, Fire and Rescue Services, Higher and Further Education. The agreement will be available for use by Organisations in Wales including Schools & Educational Establishments, Town & Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC & Voluntary Organisations within the City & County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become eligible during the term of the agreement. In addition the Ministry of Defence will be eligible to use this agreement. In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities (provided that they exercise the same or similar functions) will also be able to enter into specific contracts under this DPS during its duration.

Lot Division

Digitisation, Storage and Disposal of Records

Value: £4M

The Supplier will be required to digitise, store and dispose of records. The Supplier must be able to provide a range of services via this arrangement, to include: - Digitisation of physical records; - Secure storage of physical records; - Disposal of records – either to be archived as per the Customers’ instructions, or to be physically destroyed; - Secure transport of physical records; - Secure transfer of digital records. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”. Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.

Secure Recycling, Reuse and Disposal of ICT Assets

Value: £4M

The Supplier will be required to collect various items of ICT related electrical equipment and ensure the sanitisation and/or disposal of the equipment in accordance with relevant European directives or any other legislation applicable to these requirements. The Supplier must be able to provide a range of services via this framework, to include: - Secure sanitisation and destruction of equipment; - Secure sanitisation and redeployment of equipment back to the client. This service may include the option of reimaging; - Secure sanitisation and donation or resale. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”. Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.

Renewal Options

The period of validity for this Dynamic Purchasing system can be amended (extended or terminated early) in accordance with Regulation 34.(27-28a) of the Public Contracts Regulations 2015 (as amended).

CPV Codes

79996100 - Records management
63121000 - Storage and retrieval services
63121100 - Storage services
79999100 - Scanning services
92512000 - Archive services
92512100 - Archive destruction services
90513000 - Non-hazardous refuse and waste treatment and disposal services
90500000 - Refuse and waste related services
90514000 - Refuse recycling services

Indicators

This is a one-off contract (no recurrence)
Renewals are available.
Participation is restricted sheltered workshops.
It is a Dynamic Purchasing System (DPS) for many bidders.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** NOTE: The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk, reference “pqq_32290 - NPS Digitisation, Storage and Destruction - applications onto the established DPS” … The Welsh Ministers (WGCD) will not be liable for any bidder costs arising from applications to the DPS process or any call-off procedures. … Related notices: OJEU Contract Notice 2016/S195-351327; Sell2Wales Notice ID: MAR188934 and Sell2Wales Notice ID:JAN356905. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128114 (WA Ref:128114) The buyer considers that this contract is suitable for consortia.

Reference

ocds-h6vhtk-039751
FTS 001112-2023