Medical Workforce eSystems

Concepts

• cardiff
• scheduling and productivity
• health board
• appropriate medical staff
• effective management of workforce planning
• medical workforce esystems
• medical software
• aneurin bevan university health board
• software package
• distinct function

Location

Wales: Multiple sites within the boundaries of Aneurin Bevan University Health Board

Description

Aneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.

Total Quantity or Scope

The Health Board have adopted a lot based approach for the functional requirements that will see each distinct function appraised for both it’s commercial (cost) offerings as well as the ability for each solution to deliver that function. The lots are set out below along with a brief synopsis of what each one means to the Health Board in terms of its function and its relationship with the other lots. - Lot 1 - Job Planning Applicable to Consultant and Specialist Doctor Grades, this function will help the Health Board to ensure that all appropriate Medical staff are subject to a current and compliant Job Plan. Each Job Plan will help identify the alignment of their activity to their contractual obligations as set out in the various Contracts for Wales. In turn, this will help workforce planners to identify the staffing capacities available to them for the purpose of rostering at the appropriate grades. - Lot 2 – eRostering The eRostering solution will enable demand planning and setting out of Rosters in line with demand needs. Substantive capacity can be mapped in to help identify gaps that exist in rosters due to shortfall in staffing. Adding to this, on a planned premise, will be the recording of planned absence such as leave. The function will also manage a more reactive need around instances of unplanned leave. Solutions will enable staffing co-ordinators to hand off appropriate shifts to Locum and Agency management solutions that are further downstream in the end-to-end process. - Lot 3 – Locum/Bank management The Locum Bank function relates only to the management of a bank of registered doctors, locally only to the Health Board. The Locum function does not include Agency resource. The locum bank may have doctors from outside the Health Board registered through internal recruitment and governance process. Gaps in rosters, both planned and unplanned can then be advertised through the Locum Bank solution for appropriate doctors registered on bank. As shifts are filled, the system will inform eRostering. If a shift is not filled, there should be an ability to push that shift on to the third part agency management solutions.

Renewal Options

The contract will operate for an initial term of 4 years with the option to extend for up to a further 3 years. After which point there will be the requirement to renew the contract should a system be required in the future.

Award Criteria

CPV Codes

• 48330000 - Scheduling and productivity software package
• 48000000 - Software package and information systems
• 48100000 - Industry specific software package
• 48180000 - Medical software package
• 48332000 - Scheduling software package

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128208 (WA Ref:128208) The buyer considers that this contract is suitable for consortia.