Hard Facilities Management service

Concepts

• facilities management
• south east coast ambulance service nhs foundation trust
• urgent care services and out of hours services
• crawley
• hard facilities management service
• buildings management
• reliable hard facilities management service
• urgent care services
• hours services
• helpdesk services

Location

South East England: Kent, Surrey and Sussex

Description

South East Coast Ambulance Service NHS Foundation Trust ("the Authority") employs more than 4000 staff and provides Emergency and Urgent Care Services and Out of Hours Services across Kent, Sussex and Surrey. The Authority is issuing an invitation to tender ("ITT") in connection with a competitive procurement to provide a cost effective, efficient and reliable Hard Facilities Management service to support the Estates Team; providing the Authority with safe, compliant and fully functioning properties from which the service is operated, and staff are working. The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods. Bidders are invited to attend 4 sites between 9am-5pm on 15th February; to obtain an overview of the types of buildings the successful Bidder will be responsible for under this contract. Please see tender documents for more information.

Total Quantity or Scope

The Authority covers a geographical area of 3,600 square miles (Brighton & Hove, East Sussex, West Sussex, Kent, Surrey, and North East Hampshire). It is a diverse area delivering a service from various Ambulance Stations, ACRP’s, 3 regional offices incorporating EOC’s, a HQ and 11 Make Ready Centres. The successful bidder will implement a maintenance programme comprising of: • Planned Preventative Maintenance; • Statutory Compliance Maintenance/Testing; and • Reactive Maintenance and, for services ‘in’ and ‘out of’ scope, provide: • a 24/7/365 helpdesk for in and out of scope calls; • a CAFM system to collate and maintain data in relation to all assets and their repairs and maintenance records. The contract will be for a period of 3 years from June 2023, with the option to extend for a further two 1-year periods. Additional information: All Bidders are invited to visit a number of our sites to obtain an overview of the types of buildings the successful Bidder will be responsible for under this contract. Members of the Estates Team will be on 4 sites between 9am-5pm on 15th February 2023.

Renewal Options

Option to extend for a further two x 12 month periods, at the Authority's discretion

CPV Codes

• 79993000 - Building and facilities management services
• 45259000 - Repair and maintenance of plant
• 50000000 - Repair and maintenance services
• 72253100 - Helpdesk services
• 72514100 - Facilities management services involving computer operation
• 79993100 - Facilities management services

Indicators

• Variant bids may be considered.
• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift. You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/