Medical Records Self-Storage

Concepts

• storage and warehousing
• poole
• university hospitals dorset foundation trust
• retrieval of medical records
• storage and retrieval
• medical records department
• medical records self-storage
• medical records
• long-term self-storage service
• personnel records

Location

Description

University Hospitals Dorset Foundation Trust is seeking a local Supplier for the provision of off-site storing and retrieval of Medical Records from patients for a 5-year period with an extension of 12 months + 12 months. The Trust is looking to appoint a suitable Supplier to provide a long-term self-storage service for Medical Records department.

Total Quantity or Scope

The Trust generates large quantities of confidential information which must be storage appropriately in accordance with guidance and legislation. The Supplier shall ensure that all personnel Records are classified as ‘Secret’ shall be stored with restricted access.The Supplier needs to give full access to retrieval all our Medical Records 24 hours, 7 days a week, without any extra charges/fees. Additionally, the Trust should have the ability to deliver directly to the storage without any extra charges/fees. Requests for retrieval will be made by approved methods (e-mail, phone) by authorised University Hospitals Dorset NHS Foundation Trust staff. All requests to retrieval shall be made by the Trust to the Supplier within one (1) hour before the retrieval of the Medical Records notes. The Supplier shall be aware the core requirements set out in this Specification of Requirements are Mandatory Requirements. In order to meet the requirements of this Contract the Supplier shall fulfil all Mandatory service requirements in their entirety.

Renewal Options

Service will be reviewed in 2029

CPV Codes

• 63120000 - Storage and warehousing services
• 63121000 - Storage and retrieval services

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

Trust wishes to appoint a local Supplier who can clearly demonstrate the ability to meet our requirements and who offers the Most Advantageous Tender (MAT).The Supplier is required to provide a storage area for all Medical Records from the patients who attend to the Trust. The Trust generates large quantities of confidential information which must be storage appropriately in accordance with guidance and legislation. The Supplier shall ensure that all personnel Records are classified as ‘Secret’ shall be stored with restricted access. ** PREVIEW NOTICE, please check Find a Tender for full details. **