Property services consultancy project - Stock Conditioning

Concepts

• buildings
• mtvh
• housing services
• consultancy services
• stock condition
• stock condition surveys
• annual stock condition survey programme
• primary scope of services
• stock condition surveys of vacant blocks
• findings of the stock condition survey commissions

Location

East of England: EAST OF ENGLAND,EAST MIDLANDS (ENGLAND),WEST MIDLANDS (ENGLAND),SOUTH EAST (ENGLAND),SOUTH WEST (ENGLAND),NORTH WEST (ENGLAND),NORTH EAST (ENGLAND)

Description

MTVH desires to have a proactive relationship with the supplier, ensuring a timely, effective, and accurate service. Monitoring the performance of the supplier and assessing the health of the working relationship are key requirements, with a twofold purpose: • To ensure that the supplier is meeting the performance criteria, e.g., the service levels and quality, defined in the contract • To develop a collaborative approach when identifying service improvement opportunities that benefit our residents Account management is therefore valued very highly. Some requirements for MTVH of this include: • A dedicated account manager operating as a single point of contact for MTVH, who will allocate work out proactively across the various teams within their organisation • Team charts provided to MTVH, so we are aware of the different teams and their members across, e.g., Stock Condition, roof drone surveys etc. •A dedicated telephone line for Stock Condition surveys •Ensure the use of mobile devices i

Total Quantity or Scope

• Team charts provided to MTVH, so we are aware of the different teams and their members across, e.g., Stock Condition, roof drone surveys etc. • A dedicated telephone line for Stock Condition surveys • Ensure the use of mobile devices are used for any survey • A live central file/shared file/spreadsheet or PowerBi dashboard equivalent, so information can be accessed quickly, and residents’ queries can be answered promptly • Effectively work with MTVH’s existing asset management software Promaster and Keystone and new Northgate (NEC) • Clear and logical process agreed upon regarding ‘no access’ to properties • Fortnightly/monthly operational meetings with key personnel consistently attending and updating clients live project spreadsheet on a regular basis •Quarterly Supplier Relationship Management (SRM) meetings with wider organisational stakeholders The primary scope of services includes: 1.Completing an annual stock condition survey programme of 57,094 units - 1/5th every year (dwellings, flats, maisonettes and other), comprising of 3,791 blocks. 2.Providing and maintaining an up-to-date report detailing the methodology and quality control measures followed during the collation and validation of stock condition dates. 3.Providing on request a summary report detailing the findings of the stock condition survey commissions to demonstrate outcomes and validation. 4.Completing stock condition surveys of vacant blocks and dwellings on newly developed properties before occupation. 5.Maintaining IT hardware and software to the required specification to maintain the capability of completing stock condition survey programmes and the transfer of data to MTVH systems. 6.To install an IT interface with MTVH New Asset Management Database (Currently using Promaster/Keystone which will be integrated into Northgate NEC) to allow for real-time data transfer of information. This option will be explored with the winning bidder to improve data transfer, reduce administration, and achieve efficiencies. 7.Carrying out the roof drone surveys and producing reports and recommendations including images.

Renewal Options

Dependent on performance.

CPV Codes

• 71315200 - Building consultancy services
• 70333000 - Housing services
• 71315300 - Building surveying services

Indicators

• This is a recurring contract.
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-consultancy-services./74392V3V72" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-consultancy-services./74392V3V72 To respond to this opportunity, please click here: <a href="https://www.delta-esourcing.com/respond/74392V3V72" target="_blank">https://www.delta-esourcing.com/respond/74392V3V72 GO Reference: GO-2023220-PRO-22165481