Managed finance services

Concepts

• finance services
• authority's information and digital directorate
• corporate service
• scope of services
• new enterprise resource planning
• authority's information
• nao
• monthly forecast meetings
• contract mgmt
• nao questions

Location

United Kingdom:

Description

Provision of managed finance services to the Authority's Information and Digital Directorate.

Total Quantity or Scope

During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are; > Reconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year; > Engage contract mgmt and suppliers where invoices do not reconcile; > Develop business cases based on the appropriate accounting treatment; > Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance; > Complete financial accounting returns at Q3 and Q4 for the NAO to audit; > Monthly forecast meetings with all budget holders and uploads agreed position; > Manage cash requirements and forecasts with the CSC; > Work with the fixed asset team on lifeing assets; > Manage corporate service external facing KPI. Additional information: The Authority has awarded this agreement under the Negotiated Procedure Without Prior Publication (reg. 32). Prior to award, the Authority issued a Voluntary ex ante transparency notice (2022/S 000-020189).

Award Detail

Award Criteria

CPV Codes

• 66170000 - Financial consultancy, financial transaction processing and clearing-house services

Legal Justification

The Authority has awarded this contract to the named supplier under regulation 32.2.b.ii having earlier issued a VEAT notice stating its intention to do so. The awarded supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time. The Authority is currently migrating between it's PRISM ERP (xFCO) and ARES(xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts. The Authority therefore considers that competition is absent for technical reasons. Provision of the Services following transition will be the subject of a procurement exercise.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **