DDaT22481 - CMMS/EAM Software for the ISIS Facility

Concepts

• software package
• isis facility
• swindon
• stfc’s isis facility
• eam software
• computerised maintenance management software
• third party software
• facility
• software
• stfc

Location

United Kingdom:

Description

STFC’s ISIS facility uses a particle accelerator to produce neutrons and muons which are used to carry out research in the physical and life sciences. The facility uses cutting edge technology and equipment to operate the accelerator continuously through user cycles, with planned maintenance periods approximately four times per year. The facility operates twenty-four hours per day during the user cycle. To ensure high availability and reliability of the assets within the accelerators, target stations and beamlines we require a software based CMMS / EAM system to store asset information, including its location which may be mobile, maintain the stores inventory and operate a maintenance and work order management system. The scope for the computerised maintenance management software (CMMS) package is as follows: • Plan a broad range of maintenance activities from reactive through to preventative and reliability centred. • Schedule and assign maintenance activities, including shutdown scheduling. • Manage the assets lifespan through their entire lifecycle. • Track assets that are movable in their location. • Management of assets spares, stores functionality. • Produce reports and dashboards associated with asset activities. • Associate safety procedures and documentation such as RAMS, PTW and LOTO. • Shift Log allowing events during a shift to be recorded and exchanged between shifts and the equipment owners. • Manage the calibration activities and analyse calibration data of assets through their lifecycle. • Connect, communicate, and export data with third party software such as condition-based monitoring systems, spreadsheets, and external reporting software such as Power BI. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document.

Renewal Options

This contract is being advertised for 36 months + 12 months. Please note there is no obligation or commitment to extend beyond the initial 36 months.

Award Criteria

CPV Codes

• 48000000 - Software package and information systems

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Financial restrictions apply.
• Technical restrictions apply.

Other Information

How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT22481. ** PREVIEW NOTICE, please check Find a Tender for full details. ** DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. … If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT22481.