Gas Service Contract 2023 - 2028

Concepts

• gas appliance
• gas service contract
• edinburgh
• scotland
• maintenance services
• annual gas service of the appliance
• gas servicing
• spd
• additional work
• repair and maintenance

Location

Wester Hailes, Edinburgh

Description

The Contract primarily involves Gas Servicing throughout tenant occupied properties and additional work to our properties at the void stage. The Contract duration is three years from the commencement date of 1st August 2023 until the 31st July 2026 the work is generally the annual gas service of the appliance and any reactive maintenance (including parts) required to each appliance. This includes the testing and service to existing smoke, heat and CO detectors. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s, which will be detailed in the Invitation to Tender. It is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two years and an overall maximum contract period of five years.

Total Quantity or Scope

Two stage tendering (all economic operators may submit a SPD (Scotland) application in accordance with Regulation 29 'Restricted Procedure' of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) document v1.2 Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor

Renewal Options

May take up option of twelve month extensions up to a maximum of two further years (1/8/2026-31/7/2028) at an estimated value 100000GBP (excluding VAT) per annum. The annual estimated value of the contract is 100000 GBP excluding VAT.

CPV Codes

• 50531200 - Gas appliance maintenance services
• 50800000 - Miscellaneous repair and maintenance services
• 50531100 - Repair and maintenance services of boilers
• 50531000 - Repair and maintenance services for non-electrical machinery

Indicators

• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** SPD (Scotland) Document v1.2, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A submission will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Prospect Community Housing will disregard, and not evaluate the remainder of a submission should it fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C. Prospect Community Housing anticipate that the shortlist will be restricted to 5 bidders invited to ITT stage. The highest scoring bidders will be selected for the ITT stage. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=716895. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:716895)