W155 West Midlands E Recruitment Service Applicant Tracking System

A Addendum Notice
by WEST MIDLANDS EMPLOYERS (WME)

Source
Find a Tender
Type
Contract (Services)
Duration
not specified
Value
___
Sector
TECHNOLOGY
Published
08 Mar 2023
Delivery
not specified
Deadline
n/a

Concepts

Location

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

Staffordshire County Council on behalf of West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System. The contract will include; • High quality and highly flexible, marketing leading e-Recruitment system • An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support • Regular software updates to include fixes and new product releases • High security managed hosting provision with a sustained uninterrupted service provision • Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations • Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required. This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales. The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME’s Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024. The overall duration of the contract is maximum 8 years (4+3+1) (Year 0 Implementation, Year 1 – 3 Service Delivery, Years 4 – 6 service delivery extension, Year 7 Service Delivery transition period)

Ammendments to Previous Notice

2. Short Description

est West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System. The contract will include; • High quality and highly flexible, marketing leading e-Recruitment system • An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support • Regular software updates to include fixes and new product releases • High security managed hosting provision with a sustained uninterrupted service provision • Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations • Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required. This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales. The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME’s Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024. The overall duration of the contract is maximum 8 years (4+3+1) (Year 0 Implementation, Year 1 – 3 Service Delivery, Years 4 – 6 service delivery extension, Year 7 Service Delivery transition period)

3. Information About Joint procurement

The contract is awarded by a central purchasing body N/A

4. Description of the Procurement

Staffordshire County Council on behalf of West Midlands Employers wish to procure a Software as a Service (SAAS) cloud based and internet-accessible Applicant Tracking System, that allows access at any time from any location where appropriate connectivity is available. This will enable a continuation of WME’s e-Recruitment services. This will either replace the existing e-Recruitment system (requiring a migration over to a new e-Recruitment system) or will include continued use of the existing e-Recruitment System. The contract will include; • High quality and highly flexible, marketing leading e-Recruitment system • An intuitive, responsive and proactive customer interface with WME to support the organisation deliver a high quality service to its partners, through excellent customer helpdesk services (for any issues with using the product), product training, sales and enablement support • Regular software updates to include fixes and new product releases • High security managed hosting provision with a sustained uninterrupted service provision • Experienced Project Management to manage high quality implementations (up to 15 organisations) to budget and timescales to meet customer expectations • Experienced Project Management to manage an applicant tracking system migration (i.e. full data migration) from the current e-Recruitment system if required. This contract will provide access to all West Midlands Public Sector bodies to access the ATS via WME. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within the West Midlands. These will include Health and Integrated Care Providers, Local Authorities, Police and Fire Emergency Services, Metropolitan / District Councils and Educational Establishments, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. This agreement may also be made available to Councils and Public Bodies across England and Wales. The highest scoring supplier will be provisionally offered the contract subject to final confirmation of decision to award and approval to sign contracts which is subject to approval by WME’s Executive Board. It is important to note that WME will only award a contract once it has commitment from its service users to use the service. It is important that the preferred supplier works proactively and in partnership with WME to secure client commitment to enable the contract award to proceed. The expected date of contract award is September 2023 which allows internal governance, approvals and engagement with prospective clients. The contract start date will be from implementation during 2023/24 subject to a mutually agreed project plan, and service commencement would be no later than 1st April 2024. The overall duration of the contract is maximum 8 years (4+3+1) (Year 0 Implementation, Year 1 – 3 Service Delivery, Years 4 – 6 service delivery extension, Year 7 Service Delivery transition period)

5. Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the start date stated for receipt of tender) the contact)

6. Body responsible for mediation procedures

Staffordshire County Council Chantelle Wooldridge No 2 Staffordshire Place, Tipping Street email address: c.wooldridge@wmemployers.org.uk Stafford Address: ST16 2DH West Midlands Employers Email West Midlands House sharon.bowers@staffordshire.gov.uk Gipsy Lane Telephone Willenhall +44 1785277493 West Midlands WV13 2HA Telephone: 0121 732 9870

CPV Codes

  • 72220000 - Systems and technical consultancy services

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains