Framework Agreement for the Provision of Occupational Health Services to the named Academic Partners of the University of the Highlands and Islands

Concepts

• health services
• academic partners of the university of the highlands and islands
• provision of occupational health services
• thurso
• elgin
• dingwall
• isle of skye
• inverness
• fort william
• isle of lewis

Location

Highlands and Islands:

Description

The named Academic Partners of the University of the Highlands and Islands wish to form a sole supplier Framework Agreement for the Provision of Occupational Health Services. For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are under no obligation to use the Framework. - UHI Executive Office - UHI Inverness - UHI Moray - UHI North Highland - UHI Outer Hebrides - UHI West Highland - Highland Theological College - Sabhal Mòr Ostaig - Scottish Association for Marine Science It should be noted that UHI North Highland, UHI Outer Hebrides and UHI West Highland are expected to merge into one institution in the summer of 2023. In the event this merger takes place, the newly formed institution will have access to this contract. Each named Academic Partner may join the Framework Agreement at any time during the Framework Agreement, for some this will be when their existing supply Agreements expire; this means that from the beginning of the Framework Agreement, participation may be phased in.

Total Quantity or Scope

The Contractor shall be able to provide occupational health services in the following areas: - Management Referral - Health surveillance services /vocational screening - Immunisations Services - Physiotherapy Services - Telephone Advisory Service - Pre-Employment Assessment and Fitness for Employment - Assessments relating to reasonable adjustments - Preparation of Occupational Health policies, standards and procedures in liaison with clinical governance - Liaise with personnel of named Academic Partners and be present at meetings and events of requested - Specialist support services (including blood borne viruses, mental health (including early intervention) and drug/alcohol referrals and support, and as required, testing as part of ongoing programme) - In liaison with the Quality and Clinical Standards team ensure pathways and Clinical protocols for managing frequently occurring conditions e.g. stress, muscular-skeletal symptoms are deployed consistently - Deliver annual health promotion campaigns - Ongoing promotion of service availability to staff Please note that the named Academic Partner may, at its own discretion, request the Contractor to provide additional, related services if required during the lifetime of the Framework Agreement. Appointments will be provided by telephone, video call or face to face. Face to face sessions shall either be provided at each of the main campuses between the office hours of 08:30 and 17:00 Monday to Friday, or alternatively, the Contractor shall be expected to have a provision local to the named Academic Partner that ensures that staff members accessing the service are not required to travel long distances for any appointments or consultations. For the purpose of clarification, service provision must be accessible via public transport and the journey must not exceed one (1) hour in duration. Video call or telephone sessions should only take place instead of a face-to-face appointment when this is deemed to be appropriate by the Contractor. Justification must be provided to the representative of the named Academic Partner, and agreement given by the relevant staff member whose appointment the decision relates to. It should be noted that the number of face-to-face appointments for Management Referral on an annual basis is anticipated to be very limited. A breakdown of historic face-to-face appointments is provided in the tender documentation. Although face-to-face service delivery is rarely required, it is crucial that it is available, in the event it is necessary. Additional detail regarding this requirement is contained within the Invitation to Tender document and associated Appendices. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal Options

The Framework Agreement will commence for an initial term of twenty-four (24) months. The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority.

Award Criteria

CPV Codes

• 85100000 - Health services
• 85140000 - Miscellaneous health services

Indicators

• This is a recurring contract.
• Renewals are available.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The below documentation requires to be submitted as part of the tender submission: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E - Commercial Questionnaire Appendix F - Technical Questionnaire Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Cloud Risk Evaluation Questionnaire Appendix I - Cloud Security Principles Appendix K - Conflict of Interest The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23653. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:724454)