Provision of a Shared Alarm Receiving Centre (ARC) Technology Solution

Concepts

• shared alarm receiving centre
• paisley
• software services
• provision of a shared alarm
• technology solution
• multi-tenant cloud solution
• arc
• alarm receiving centers
• information technology
• software package

Location

Various locations throughout the geographical boundaries of participating Councils and associate members within Scotland

Description

The solution will provide a common platform to enable and simplify Councils’ move to digital telecare and will provide for innovation and development during the Framework, as described in the Tender Documents.

Total Quantity or Scope

A multi-tenant cloud solution used in Alarm Receiving Centers, delivering the digital capability throughout Scotland as set out in the Tender Documents. This Tender process is for participation in a Framework Contract for the provision of a Shared Alarm Receiving Centre (ARC) Technology Solution intended to meet the needs of Scotland Excel’s member Councils and Associate Members to assist in the transition from analogue to digital telephony services. In line with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, Contract and Framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases in this permitted can be found in the document "0422- Regulation 72", within the "Information & Instructions" folder in the "Buyer Attachments" area of the PCS-T project for this procurement. This Framework Contract is intended to provide an efficient method of engaging a single Supplier for the provision of a Shared Alarm Receiving Centre (ARC) Technology Solution to Councils and aims to ensure that the Solution is delivered in a consistent and co-ordinated way across all of Scotland. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Renewal Options

The duration of “72” months shown in II.2.7 is subject to an option exercisable at the sole discretion of Scotland Excel to terminate the contract at the end of the 4th year (as set out within the Procurement Documents).

Award Criteria

CPV Codes

• 72260000 - Software-related services
• 48000000 - Software package and information systems
• 48900000 - Miscellaneous software package and computer systems
• 72000000 - IT services: consulting, software development, Internet and support
• 72268000 - Software supply services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.

Legal Justification

This exceptional period reflects the subject matter of the contract. The exceptional timeframe of six years is to ensure security and stability for the benefit of the vulnerable end-user of the Solution. The framework period of six years has also factored in the impending switch-off of the analogue telephone system this is scheduled to be completed in the year 2025.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Tenderers must take care to comply with the requirements set out in the Tender Documents in accordance with the instructions given. In particular, Tenderers should note the requirements set out in the Tender Documents as regards submission of a fully completed tender response. Amongst others, this includes the provision of a video demonstration as part of the tender response, and where exclusions may apply if information is not provided in the tender response. Tenderers should note that a retrospective rebate will apply to this Framework. Further information is contained in the Tender Documents. Tenderers will note the intention to establish a single supplier framework and to award a contract which may extend to a maximum of 6 years (see IV.1.3). The terms and conditions permit variations during the life of the framework to enable innovation and development. This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies): - the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx; - Tayside Contracts; - Scotland Excel associate members, listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; , - Any integration authority, or other bodies, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014; and, Telecare Service Providers (as noted in the 04-22 Information and Instructions document). The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Subcontractors on whose capacity the Bidder does not rely: Scotland Excel will request the following information in the Single Procurement Document (Scotland): - whether the bidders intend to subcontract any share of the contract to a third party; - list of the proposed subcontracts as far as it is known at that stage; and - what proportion/percentage of the contract does the Tenderer intend to subcontract. Please note that these subcontractors on whose capacity the Tenderer does not rely will be subject to the rules regarding Exclusion as set out immediately above. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21642. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: As part of your response within the technical criteria, tenderers will be requested to confirm if they will offer community benefits for this framework. (SC Ref:697205)