Health and Safety Lone Worker System

Concepts

• health and safety
• glasgow
• scottish water
• number of systems
• new system of lone working
• safety lone worker system
• sws hr system workday
• location of lone workers
• lone workers
• details of system usage

Location

Scotland: SCOTLAND

Description

Scottish Water (SW) has a legislative requirement and a duty of care to its people to ensure they are as safe as possible while undertaking tasks that are considered as Lone working e.g. where someone works by themselves without close or direct supervision. There are a number of systems in operation at SW, which can set alerts and escalations to aid people who are set as Lone Workers and get in to difficulties. However, these systems are not managed from one single source, have several stakeholders working independently and use different processes. SW is looking to procure a new system of Lone Working will look to utilise current integrations with Workday and will work in tandem with new apps for measuring and registering fatigue and the ICCs spatial awareness that plots the location of Lone Workers in the event of escalations.

Total Quantity or Scope

However, these systems are not managed from one single source, have several stakeholders working independently and use different processes, which is confusing to the user. The new system of Lone Working will look to utilise current integrations with Workday and will work in tandem with new apps for measuring and registering fatigue and the ICCs spatial awareness that plots the location of Lone Workers in the event of escalations New Contract Requirements/Contract transition H&S would be looking to obtain the most flexible contract possible and understand that suppliers would want to have a fixed term contract with optional extras for extension e.g. initial 3 years with annual optional extensions The system should be cloud based third party hosted and accessed through an online browser available to SW admin people 24/7/365. The system should provide comprehensive Lone Working functionality including setting different Lone Working Categories; providing a variety of escalations and alert technologies with comprehensive reporting showing all details of system usage and escalations/ notifications. SW would be looking to have all SW people permanently present in the system (circa 4.5 – 5K) and only users undertaking LW tasks would be activated when required. You must be able to access the new LWS via the telephone network, GPS, wifi and browser. Additional dedicated devices would be used in exceptional circumstances. The LWs should plot locations of users and/or track users movements spatially i.e. can be reproduced on electronic maps. These maps should be either part of the native or reproduced on another host system. The LWS should be able to take and manage uploads from SWs HR system Workday which will automatically manage user numbers and amend existing users, remove users who have left SW and add new users to SW. The system should be able to accommodate SWs organisation hierarchy structure and escalate notifications and /or at least house details of a user’s line management (reports to). This structure should be capable of amendment through updates from SWs HR System Workday. The supplier should also provide a variety of training media covering all aspects of their system and this should be available to all users without additional charge. Additional information: The PQQ documents can also be accessed by logging in through the Scottish Water Delta e-sourcing webpage https://scottishwater.delta-esourcing.com/ and through the Response Manager section using the following Access Code: 88MXE349Q9

Renewal Options

3 year initial term + 5x1 year extension options at Scottish Waters sole discretion.

CPV Codes

• 71317200 - Health and safety services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Scottish Water will not accept the SPD. We will only accept a completed Scottish Water PQQ document. This Notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the FTS Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://scottishwater.delta-esourcing.com/tenders/UK-UK-Glasgow:-Health-and-safety-services./88MXE349Q9" target="_blank">https://scottishwater.delta-esourcing.com/tenders/UK-UK-Glasgow:-Health-and-safety-services./88MXE349Q9 To respond to this opportunity, please click here: <a href="https://scottishwater.delta-esourcing.com/respond/88MXE349Q9" target="_blank">https://scottishwater.delta-esourcing.com/respond/88MXE349Q9 GO Reference: GO-2023515-PRO-22970459