Ffos Caerffili - Market Operator

Concepts

• commercial property management
• hengoed
• caerphilly
• ffos caerffili
• market operator
• ffos market
• management of a new market
• market management agreement
• selected operator
• new ffos market

Location

Gwent Valleys: Within the boundaries of Caerphilly County Borough

Description

CCBC is seeking to appoint a market operator for the new Ffos Market in Caerphilly town Centre.

Total Quantity or Scope

Caerphilly County Borough Council (“the Council”) invites tenders from organisations interested in undertaking the operation and management of a new market in Caerphilly. The Council is proposing to enter into a Market Management Agreement with the selected operator. This will be for a period of three years, with the option to extend for up to a further two years, subject to performance and the Council’s wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved. A proven track record and experience of market management and operation is essential. The Council is seeking an operator who can help us achieve our vision for the new Caerphilly Market. The range of services to be supplied will include all aspects of the operation of the market, including: - Management of the market and relationships with traders, ensuring consistent compliance with policies, procedures and regulations. - Recruitment of new traders, so as to present the best occupier mix. - Negotiation of rents, including turnover rent for food & beverage traders. - Collection and reconciliation of stall rents and relevant utility costs and service charges. - Issuing and renewal of tenancy agreements. - Holding the Premises Licence for the site, including providing a suitably qualified designated premises supervisor (DPS). - Management of events and specialist markets/pop-ups. - Ensuring that suitable health and safety policies and procedures are in place. - Ensuring the cleanliness of the market, toilets and back of house areas at all times. - Promotion of the market, and its events via social media, website and other channels. - Responding to customer, trader and business enquiries about the market. - Work with the Council to meet financial targets as contained within the Market Business Plan. - Take responsibility for the maintenance of the containers and other equipment within the market. The selected operator will be paid a management fee for entering into the Management Agreement. This fee is to be proposed as part of this tender exercise, and agreed with the Council prior to commencement. Additional information: The Council has received Welsh Government Grant Funding for the supply and installation of the new Containerised Market place and further funding may become available for this project.

Renewal Options

There will be the option to extend for up to a further two years, subject to performance and the Council’s wider plans for the town centre. There may be scope to further extend after the initial two year extension period with the operator subject to performance, cost and to link in with the needs of the wider plans for the town centre depending on the timescales involved.

CPV Codes

• 70332200 - Commercial property management services
• 55900000 - Retail trade services
• 79993000 - Building and facilities management services
• 79400000 - Business and management consultancy and related services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Please note registering an interest in this Notice is not an expression of interest. Tenderers must express an interest in this tender by completing the following : 1.Log in to the Proactis Supplier Portal at https://suppIierIive.proactisp2p.com/Account/Login 2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click ‘Register' 5.You will then receive an email from the system asking you to follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile. 8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration‘ and you will enter the Supplier Home page. 11.From the Home Page, go to the ‘Opportunities‘ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me‘ of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left-hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the *Request Documents’ option and click to download all documents. 14.You can now either complete your response or ‘Decline‘ this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email. Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal. If you require assistance, please contact Jemma Ford 01443 863163 — fordj1@caerphiIIy.gov.uk or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=132388. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Social Value will be requested as part of this procurement process and collaboration and implementation will form part of the contract. (WA Ref:132388) The buyer considers that this contract is suitable for consortia.