UK Pavilion at Expo 2025 Osaka - Design, Build, Maintain & Decommission (DBMD)

Concepts

• uk pavilion
• construction management
• osaka
• content design
• delivery of the design
• high-level pavilion design ideas
• designing future society for our lives
• maintain & decommission
• full design liability
• design ideas

Location

Description

The United Kingdom (UK) is participating in Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Japan. The overarching theme of Expo 2025 is "Designing Future Society for Our Lives". Expo will welcome visitors from all over the world, allowing countries to build extraordinary pavilions and transform the host city for years to come. The UK Pavilion (UKP) will be delivered with the theme of "See Things Differently - Tomorrow, Today". His Majestys Government (HMG) is seeking to procure a supplier (referred to as the "Contractor") to manage the delivery of the Design, Build, Maintain, and Decommission (referred to as "DBMD") of the UK Pavilion (UKP) at Expo 2025 Osaka.  HMG has previously awarded a contract to a creative agency for delivery of the creative narrative, visitor experience, content design, and high-level pavilion design ideas. These design ideas are at an early stage and are construction methodology agnostic. It will be for the Contractor, when bidding and then when under contract, to further develop designs that they will then be able to construct within the time constraints and the available budget, whilst still ensuring we can deliver the outstanding and content-driven visitor experience developed by our creative agency. The Contractor will take full design liability and responsibility for managing the end-to-end delivery of the physical UK Pavilion and will be responsible for taking forward HMGs creative vision, and delivering a design that can be built in the timeframes; with the materials available; can deliver our key messages and content-led visitor experience; and meets Japanese construction regulations. The Contractor will then be responsible for managing the construction of the designed UK Pavilion (using appropriately licenced contractors that can build in Japan), fitting it out, maintaining it for the six (6) months of Expo, and then decommissioning it at the end of Expo. The Contractor will be responsible for managing any required consortium group members, subcontractors, or supply chain partners required to deliver the requirement via the proposed "Integrator" delivery model outlined in the Scope (available via the e-tendering portal Jaggaer, using the link stated in this notice). Services that the Contractor may be required to integrate into the end-to-end delivery for this contract may include (but are not limited to): Architectural services (including licensed Japanese Architect of Record); licensed Japanese General Construction Services; Prefabrication/Modular Build Services, Fit-Out Services; and any other services required to design, construct, maintain, repair (if required), and decommission the UKP. For clarity, the DBMD delivery model does not include requirements for full operational services (such as staffing, events, hospitality etc) during the Expo. Please see "Additional Text" section further down in this notice for more details.

CPV Codes

• 71540000 - Construction management services

Indicators

• Contract is suitable for SMEs.

Other Information

HMG is seeking to procure a Contractor to Design, Build (including Fitout), Maintain, and Decommission the UK Pavilion at Expo 2025 Osaka. All services required (including any specific works for the construction, and goods for the fitout) will be delivered through a single contract. The proposed contract, a modified NEC4 Engineering and Construction Contract - Option F (Management), is divided into six (6) works packages to be delivered up to maximum budget cap of £24million (excluding all applicable taxes as permitted under the contract): 1. Management 2. Design & Surveys 3. Construction 4. Fitout 5. Maintain 6. Decommission Although HMG has stipulated the Integrator Delivery Model in the Scope, it will be up to the Contractor to propose how it intends to resource that model - the Contractor will need to provide the Management package, however can choose to provide any of the other packages themselves or use subcontractors, supply chain partners, or form a consortium and utilise other group members for specific services. Attached to this notice is the ITT, Declaration Forms, SSQ, Scope and Evaluation Criteria (including Pricing Schedule). For full details of the Procurement, including the annexes to the scope (specification), annex to the evaluation criteria, the creative agency's design pack, and the contract terms and conditions to be entered into, interested parties must access the full suite of procurement documentation via the e-tendering portal Jaggaer (using the link stated in this notice). NOTE: you are reminded that by accessing the procurement documentation you are bound by the confidentiality terms of the competition (as stated in the ITT) and information should not be shared wider than your organisation. Link to the e-tendering portal, Jaggaer - where all procurement documents can be accessed and parties interested in bidding can submit their Tender https://uktrade.app.jaggaer.com/web/login.html n/a 0-1. UK Pavilion at Expo 2025 Osaka - DBMD - Invitation to Tender (ITT).pdf n/a 1-3. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 03 (Tenderers Commercially Sensitive Information Form).docx n/a 1-4. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 04 (Form of Tender).docx n/a 1-5. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 05 (Standard Selection Questionnaire).docx n/a 1-7. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 07 (Scope).pdf n/a 1-8-1. Annex A (Risk Mitigation Log) to Schedule 08 (Quality Criteria).xlsx n/a 1-8. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 08 (Quality Criteria).pdf n/a 1-9. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 09 (Social Value Criteria).pdf n/a 1.7.1 IMPORTANT - PLEASE READ - Annexes A-V for Schedule 07 (Scope) - Summary Document.pdf n/a 2-10. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 10 (Pricing Schedule).xlsx n/a 2-11. UK Pavilion at Expo 2025 Osaka - DBMD - Schedule 11 (Conflict of Interest Declaration Form).docx