Housing Repairs, Maintenance and Capital Works Programme

Concepts

• overhaul and refurbishment
• kingston upon thames
• royal borough of kingston
• repairs contact centre
• various programmes
• maintenance services
• remedial works
• housing repairs
• programme of domestic electrical installation testing
• provision of repairs

Location

Description

The provision of repairs and maintenance services, void property refurbishments, gas servicing and repairs, electrical testing and remedial works and various programmes of planned component replacement works to Council's social housing stock. The Authority intends to enter into contract with the successful Lead Provider under a bespoke form of TAC-1 Term Alliance Contract-1 for an initial period of four years and six months, with option to extend for further five years. The works and services comprising the proposed Contract are set out in more detail at Section II.2.4 of this Notice and are further described in the CPV Codes at section II.2.2 and the draft Term Brief available from the website shown at Section I.3

Total Quantity or Scope

The Royal Borough of Kingston (the 'Authority') is seeking expressions of interest from suitably qualified and experienced Providers to enter into a Term Contract for the delivery of repairs and maintenance services and planned capital investment works (together as the 'Works') to various of its residential housing stock comprising approximately 6,500 properties of which approximately 1,500 are leasehold. The Authority intends to enter into the Term Alliance Contract, TAC-1 2016 for an initial period of four years and six months extendable at the Authority's sole discretion for a further five years to a maximum term of ten years plus 12 months latent defect period. The Works include the following workstreams: i) A 24/7 365 day to day responsive repairs and maintenance service including electrical repairs and void (empty) property repairs and refurbishment. ii) A 3 star gas servicing and repairs service for domestic and communal boilers. iii) Operation and management of the Repairs Contact Centre. iv) A programme of domestic electrical installation testing and subsequent remedial works to dwellings and communal areas. v) Planned testing and maintenance to communal and emergency lighting installations. vi) Repairs and maintenance to domestic stair lifts and ceiling hoists for residents with reduced mobility. vii) Planned preventative maintenance to booster pump sets. viii) A programme of pre-paint repairs and cyclical decorations. viiii) A programme of planned investment works to replace key building components that have come to the end of their useful life. The programme is expected to include among other things, new kitchens, bathrooms, heating systems and electrical wiring, roofs, windows and doors, rainwater goods and measures to reduce carbon emissions from the housing stock and improve thermal efficiency. The estimated value of the Works and services quoted at II.1.5 includes for all work streams. The turnover requirement for this contract is £33,000,000 (being two times the annual contract value). Applicants must also meet certain financial ratios, which are set out in more detail in the guidance for completion of the Selection Questionnaire. It is our intention to run the procurement using the Competitive Dialogue process in line with Regulation 30 Public Contract Regulations 2015. Additional information: The Authority wishes to support people who are unemployed and small medium enterprises to ensure that there is a specific capacity to deliver the Works it requires and to promote sustainability through its procurement. Therefore, this contract may contain community benefit clauses as allowed within Regulation 67 and 70 of the Public Contract Regulations 2015. Pursuant to the Authority's climate change agenda, the Provider will be required to agree a Carbon Reduction plan jointly with the Authority with provisions specific to this procurement. Further detail is provided within the procurement pack from the website shown at Section I.3

Renewal Options

The proposed duration of contract is 4 years and 6 months with an option to extend, subject to the Council's discretion for a further five years up to a month term of 9 years and six months.

Award Criteria

CPV Codes

• 45453000 - Overhaul and refurbishment work
• 09300000 - Electricity, heating, solar and nuclear energy
• 24962000 - Water-treatment chemicals
• 33196000 - Medical aids
• 35121700 - Alarm systems
• 39141000 - Kitchen furniture and equipment
• 39144000 - Bathroom furniture
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 45000000 - Construction work
• 50000000 - Repair and maintenance services
• 77314000 - Grounds maintenance services
• 90650000 - Asbestos removal services

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.
• Staff qualifications are relevant.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the Works at its sole discretion. The Authority shall have no liability whatsoever to any applicant or Tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any Applicant and/or Tenderer before signature of any contract with the Authority shall be incurred entirely at that Applicant's/Tenderer's risk. Applicants are reminded that the SQ and supporting documents are available free of charge to Bidders from the website set out at Section I.3 of this Notice. If you face technical difficulties in uploading your documents to the E-Tender portal, please contact the ProContract supplier support portal www.proactis.com/uk/support/ or email ProContractSuppliers@proactis.com. Please also notify the Procurement Project Team on +44 208 547 5000 prior to the SQ submission deadline