Decoration & Minor Pre-decoration Repairs Framework 2024

Under the current framework the works under this lot are typically being awarded via a mini-competition process - • Lot 1 - Individual projects and programmes of work greater than £200k; established with 5 contractors with a typical annual spend of £1m The Council is looking to establish the new framework with the following lotting structure - • Lot 1 - Individual projects up to the value of £75K (typically the projects will be low value internal decoration works with a fast turnaround period expected); established with 4 contractors The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements. The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule. The Council would anticipate a total annual spend of £4m across both the new lots, with a total framework value of £20m over the four years, to account for any additional works secured through external partners/contracting authorities. Additional information: In order to assist the Council with the re-procurement of the new Decorations and Minor Pre-decoration Repairs Framework, a questionnaire will be issued subsequent to the supplier day for contractors to provide feedback in respect of changing the lotting and award structure. The Council require the questionnaire to be returned by 12:00 on Friday 29th September 2023 and responses should be sent via the Intend correspondence function.

Under the current framework the works for this are typically being awarded via a mini-competition process - • Lot 2 - Individual projects and programmes of work less than £250k, established with 9 contractors with a typical annual spend of £2m The Council is looking to establish the new framework with the following lotting structure - • Lot 2 - Complex individual projects and/or programmes of work above £75K with no maximum project limit (typically projects will be in packages generally containing 6-10 sites and range in value between £150K to £250K), established with 6 to 7 contractors The Council will primarily look to award works on a rotational basis, though will retain the option to run a mini-competition. The rotational award system will look to reduce the administrative process for the Council and contractors with the associated tendering costs and increased speed of award, whilst securing pricing based around the National Schedule of Rates to allow for clear and transparent pricing when developing the project requirements. The rotational system will allow for work to be shared amongst contractors to ensure a suitable capacity to undertake ongoing works. Contractors will be assessed against set Key Performance Indicators in the delivery of any project. Contractors need to ensure these KPI's are delivered to satisfactory levels or this could result in subsequently missing a rotation in the next award schedule. The Council would anticipate a total annual spend of £4m across both the new lots, with a total framework value of £20m over the four years, to account for any additional works secured through external partners/contracting authorities. Additional information: In order to assist the Council with the re-procurement of the new Decorations and Minor Pre-decoration Repairs Framework, a questionnaire will be issued subsequent to the supplier day for contractors to provide feedback in respect of changing the lotting and award structure. The Council require the questionnaire to be returned by 12:00 on Friday 29th September 2023 and responses should be sent via the Intend correspondence function.