Provision of Water Quality Services

Concepts

• fareham
• monitoring and control
• opcc
• provision of water quality services
• water system risk assessments
• water sampling
• water sampling services
• completion of water system risk assessment
• water hygiene
• water hygiene issues

Location

Hampshire and Isle of Wight: The Services are required at OPCC sites in Hampshire and the Isle of Wight

Description

The Police and Crime Commissioner for Hampshire and Isle of Wight (the OPCC) invites applications from suitably experienced organisations who wish to tender for the provision of water quality services. The OPCC is seeking one contractor to undertake water sampling and water system risk assessments across their estate in Hampshire and the Isle of Wight. The arrangement will support the OPCC to manage their duties in relation to water hygiene under the Health and Safety at Work Act 1974. The contract will commence on 1 April 2024 and will be for a period of 2 years, with the option to extend for an additional period of up to 2 years.

Total Quantity or Scope

The OPCC Estate strategy is about ensuring the Constabulary have fit for purpose buildings that not only support operational delivery, but also enable smarter working. The upgraded buildings and newly constructed properties also ensure a better working environment for officers and indeed anyone who uses and works in them. The purpose of this contract is to provide the OPCC with an arrangement which helps to fulfil their duties under Health and Safety at Work Act 1974, to manage the risks mainly associated with legionella but including other water hygiene issues across their estate. The Services in scope of this contract are: -Provision of biennial water system risk assessments and completion of water system risk assessment reports following each site visit; and -Water sampling services for both legionella and microbiological quality on a 6-monhtly basis, with laboratory sample reports completed following each site visit. -Both services are required to be undertaken at OPCC sites across Hampshire and the Isle of Wight, with sites listed at Appendix A of the tender documentation. There are currently 69 sites included in the programme. Full details of the requirements can be found in the Specification at Annex 1 of the Invitation to Tender document set.

Renewal Options

This contract will run for an initial period of 2 years until the 31 March 2026, with the option to extend for an additional period or periods of up to 2 years until the 31 March 2028. The Commissioner anticipates that during the Agreement Period it may be necessary for it to remove sites listed in Appendix A to Schedule 1 (Specification) from the Services and/or add sites to Appendix A to Schedule 1 (Specification) to the Services. Any such removal or addition of sites shall be dealt with as a Change in accordance with clause 41 (Change) of the Terms and Conditions (Annex 3).

CPV Codes

• 71700000 - Monitoring and control services
• 71317200 - Health and safety services
• 71600000 - Technical testing, analysis and consultancy services
• 71800000 - Consulting services for water-supply and waste consultancy

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are not available.
• Professional qualifications are sought.

Other Information

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender by no later than 14:00 hrs on 25th September 2023. ** PREVIEW NOTICE, please check Find a Tender for full details. ** Instructions how to download tender documents This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire. Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab. If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account. Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download. How to submit a tender using the In-tend web site: Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required. If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab. Documents must be uploaded using Word/Excel or PDF format. Opting In and Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.