Travel Management Company

A Tender Notice
by THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

Source
Contracts Finder
Type
Contract (Services)
Duration
3 year
Value
£2M
Sector
BUSINESS
Published
11 Sep 2023
Delivery
01 Jan 2024 to 31 Dec 2026
Deadline
08 Oct 2023 22:59

Concepts

Location

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure.

CPV Codes

  • 63510000 - Travel agency and similar services
  • 63520000 - Transport agency services

Indicators

  • Contract is suitable for SMEs.

Other Information

In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers. Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October. Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below. Full tender notice and supplier Q&A. Please check the Q&A before enquiring. https://www.wfd.org/vacancy-supplier/invitation-tender-travel-management-company WFD_Invitation to Tender_Travel Sept 2023_FINAL.docx

Reference

Domains